Working Title: Grant or Contract Coordinator

Job Class: State Program Administrator, Coordinator

Agency: Department of Employment and Economic Development

Job ID : 77023

Location : Statewide

Telework Eligible : Yes, may be eligible to telework up to five (5) days per week

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 06/03/2024.

Date Posted : 05/25/2024

Closing Date : 07/08/2024

Hiring Agency/Seniority Unit : Employ Econ Development Dept / Employ Economic Dev-MAPE

Division/Unit : Employee Payroll / CO Grants Contracts

Work Shift/Work Hours : Day Shift, 8am to 4:30pm

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $35.13 - $52.25 / hourly; $73,351 - $109,098 / annually

Classified Status : Classified

Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE

FLSA Status : Exempt - Administrative

Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

DEED is seeking qualified candidates to fill two positions for the Office of Contracts and Grants unit. These positions assist with management of the grant and professional-technical (P/T) contracting operation within DEED in accordance with Minnesota Statutes and applicable Federal Laws. These positions also provide policy direction to the department’s management, and specific granting instruction and assistance to the indirect and direct grant and contracting personnel at DEED relating State laws, the Department of Administration’s Office Grant Management and P/T policies, Minnesota Management and Budget (MMB) and budget encumbrance mandates, and DEED internal policies and procedures.

These positions require extensive knowledge of complex granting, and P/T contracting laws, policies and guidelines outlined by multiple governing bodies for contractual and agreements involving all types of grants and all other contracts assigned. These positions play a vital role for DEED grant and contract coordination, performing contract reviews, providing lead work activities for the unit, and establishing agency policies and procedures.

This position will be open on a continuous basis until posted end date or until all positions are filled and this posting may be used to fill multiple positions.

Minimum Qualifications

To receive credit for your education and experience, your resume should clearly describe how you meet each minimum and/or preferred qualification listed, including dates of employment.

Grant Coordinator;

Three (3) years* of grant and contract management experience involving evaluating, administering, accounting for, training and/or monitoring of grant/grants proposals, grant agreements, or grant recipients for a grant-making organization.

OR

Professional-technical Contract Coordinator;

Three (3) years* of professional-technical contract experience evaluating, administering, and accounting for contracts.

*Bachelor’s degree in Law, Business, Accounting, Finance or other closely related fields as determined by the agency can substitute one (1) year of experience; master’s degree substitutes for eighteen (18) months of experience; PhD substitutes for twenty-four (24) months of experience.

Applicants that meet the above minimum qualification will be further evaluated on the following:

Organizational skills to manage, track, and report expenses, financial transactions, and invoices using Microsoft Office Suite including Outlook, Word, and Excel.

Contracts or project management experience.

Knowledge of federal and state laws, rules, regulations, policies and procedures with the ability to interpret and communicate those to grant recipients.

Communication skills to make concise presentations before public and private groups. Knowledge or experience writing policies and procedures.

Preferred Qualifications

State and federal grant and contract management experience.

Bachelor’s degree or higher in Law, Business, Accounting, Finance or other closely related field as determined by the agency.

Experience in Statewide accounting systems (SWIFT and OBIEE) or similar software.

Knowledge of state budget, federal funding, and procurement procedures.

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

This position requires successful completion of the following:

Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you. Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and education. It includes contact with the applicant's current and/or former employers.

A Criminal Background Check will be conducted on all finalists for this position. A criminal conviction will not automatically remove you from consideration for employment.

When the position requires travel and the applicant drives a state owned or leased vehicle, a driver's license record check will be conducted.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.