Finance and Accounting Professional - College of Engineering & Applied Science

　　Requisition Number: 54234

　　Location: Boulder Colorado

　　Employment Type: University Staff

　　Schedule: Full Time

　　Posting Close Date: 04-Feb-2024

　　Date Posted:

　　Job Summary

　　The College of Engineering and Applied Science (CEAS) at CU Boulder encourages applications for a Finance and Accounting Professional! This position will be part of the administrative team providing finance and payroll support to CU Boulder's College of Engineering and Applied Science Dean's Office (CEAS DO) operations and units through the CEAS Financial Services Center. This position administers and manages unit procurement card and travel card reimbursements, purchasing processes, journal entry creation, money deposits, COSINC invoicing and financial management, and payroll. The Finance and Accounting Professional ensures expenses are appropriate, allocable, and reasonable, determines appropriate speedtype allocations via the expense system, and the proper use of accounts. This position provides training and mentorship to CU Employees regarding procurement, travel, payroll, and journal entry policies and procedures.

　　This position also works in coordination with faculty, staff, students, prospective faculty, visitors, and other units to handle a variety of financial tasks such as, but not limited to, documentation requirements and audits. The Finance and Accounting Professional is responsible for implementing policies and procedures established by the Procurement Service Center (PSC), Campus Controller's Office (CCO), Budget and Fiscal Planning (BFP), and Office of Contracts and Grants (OCG). This position will exercise discretion, analytical skills, problem solving, and planning to support unit faculty, staff, and students with both standard and advanced scientific/engineering equipment purchasing.

　　The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

　　Who We Are

　　Founded in 1893, CEAS at CU Boulder is the second largest of seven schools and colleges at one of the nation's top public research institutions. As Colorado's flagship university, CU Boulder has selective admissions standards and a comprehensive array of undergraduate and graduate programs.

　　The colleges mission is to generate new knowledge in engineering and related fields, and to equip students from diverse backgrounds to become leaders and citizens responsible for the betterment of individuals and society. Our vision is to be a recognized world leader for excellence and innovation in engineering research and education, with an emphasis on inclusive excellence, active learning and global society.

　　What Your Key Responsibilities Will Be

　　Accounting and Finance Administration:

　　Apply strong knowledge and understanding of fund accounting and policies and practices associated with campus financial operations to procurement and travel activities.

　　Ensure fiscal operations in accordance with Federal, State, and university fiscal policies and procedures.

　　Conduct research and provide resolution to accounting problems, including investigation and analysis of data to ensure accuracy and completeness and performs corrective actions.

　　Process journal entries to transfer expenses, cash, and budget as requested by supervisor and/or assigned units. Ensure all appropriate documentation and relevant information is included or is attached to the journal entry for processing. Communicate and work with the unit or supervisor if documentation is needed for the journal entry, such as PI statements and travel authorization forms. Track journal entries for accuracy and completion.

　　Serve as Liaison for student groups under the CEAS Administration. Provide policy and procedure guidance to the student groups. Help student groups with purchasing, obtaining CU procurement and/or travel cards, expense report preparation, reimbursements, travel processes, financial tracking, journal entries, and provide the groups financial reports.

　　Help set up new speedtypes.

　　Collaborate on developing ways to improve the efficiency of data collected through systems and subsystems. Assist in creating, reviewing, and maintaining finance policies and procedures.

　　Provide accounting and finance support to CEAS administration and units as needed.

　　Payroll:

　　Process payroll expense transfers (PET) and funding. Ensure all documentation is attached to the PETs that is relevant and required, such as PI statements. Communicate and work with the units if documentation is needed.

　　Collaborate with the CEAS HR Team regarding all questions on new hires, appointment adjustments, and end of appointments so that changes are entered into HCM and correctly compensated.

　　Help set up, update, and terminate CEAS administrative and named appointments. Collaborate with the CEAS HR team in tracking these appointments. Ensure that the appointments are updated with merit.

　　Submit all personnel changes, as necessary, to the HR Service Center (HRSC) for HCM updates and act as the liaison to the HRSC.

　　Run bi-weekly and monthly payroll registers to ensure accurate payroll output to employees as well as maintain the internal tracking system on expected payroll numbers.

　　Work with HRSC for overpayment paperwork and checks pulled, as needed.

　　Send timesheet reminders for bi-weekly and monthly employees to employees and supervisors.

　　Submit all paperwork for off-cycle payments including late payments.

　　Help process leave audits when there is either a leave dispute, employee transfer to another unit on campus, or employee resignation.

　　Process monthly additional pay form signature routing and submission for college awards.

　　Act as primary resource for moving reimbursements for new employees within the CEAS DO.

　　Answer questions and resolve issues regarding payroll.

　　Help track CU SPUR and DLA financials and send out PET requests to units that have overspent their CU SPUR and DLA budgets. Help process PETs when needed.

　　Procurement Card Management and Administration:

　　Administer and manage procurement card program by communicating rules, providing training and guidance, and ensuring completion of paperwork.

　　Manage faculty, staff, and student CU procurement cards. Help process new card applications, terminate cards, and update cards as needed.

　　Solicit and collect cardholders' outstanding receipts.

　　Evaluate charges for appropriateness and reasonableness. Compile, validate and review receipts from cardholders, create expense reports, and appropriately allocate and code charges according to defined standards.

　　Review outstanding expense reports and follow-up with cardholders to verify that the report is submitted on time, avoiding any penalties to the cardholder.

　　Assess the efficiency and accuracy of reporting and tracking procedures and revise as necessary. Recommend alternative processes and practices to minimize delinquency of errors.

　　Support fiscal year end processes involving purchasing and procurement cards.

　　Develop internal deadlines and communicate to cardholders to ensure data is compiled and approved in a timely manner. Ensure that internal deadlines allow enough time to meet the deadlines set by the university finance and accounting offices.

　　Determine if the purchases are allowable, funds used are appropriate, and there is adequate funding to cover the costs.

　　Ensure compliance with policies regarding sales tax, alcohol purchases, gifts, fund restrictions, sensitive expenses, etc.

　　Prepare and process cash receipts for reimbursement to employees for University-approved personal expenditures.

　　Procurement:

　　Coordinate the issuance of purchase orders; process payments using procurement card, purchase orders, or payment vouchers; and track and verify delivery of goods and services. Audits and processes payment documents and ensures accuracy of charges.

　　Procure goods and services up to $5,000 for a unit using a university-issued procurement card, as needed. Perform research to ensure costs for goods and services are reasonable, appropriate, allocable and within compliance when purchasing goods and services.

　　Create purchase order requisitions for purchases over $5,000 for approval and ensure appropriate documentation, i.e., vendor quote is attached, and the sole source justification is included when situation demands.

　　Facilitate contract management of purchase orders and agreements, including anticipating expiration and renewals, processing invoices, monitoring contract terms and conditions, and maintaining successful vendor relationships.

　　Provide mentorship to the CEAS DO and units when the requested purchase is sophisticated and requires additional documentation such as sole source and competitive solicitations. Provide professional judgment as to the best acquisition method and ensures that supporting information is provided.

　　Serve as central point of contact for item returns including complex shipping concerns involving large items, customs, and import/export regulations.

　　Review sole source justification forms and any related documentation (i.e. bids, waivers, Scope of Work, warrant adjustments, payment authorizations and vouchers, etc.) to ensure that they are written correctly and determine if they meet Procurement Service Center guidelines for submission.

　　Process payments for independent contractors and honoraria.

　　Assist vendors in being set up in CU Marketplace.

　　Identify, investigate, and help resolve issues associated with purchasing.

　　Compile and maintain documentation as part of the procurement process to ensure the department is audit-ready for any outside requester: CU internal audit, State of Colorado, and federal sponsors.

　　Build and maintain cooperative and effective relations with CEAS DO and unit staff, other campus units, system offices, and vendors using diplomacy, tact, and critical thinking skills.

　　Travel and Expense Reimbursement:

　　Process expense reimbursements. Review documentation to ensure it is complete and applicable to the specific reimbursement. Confirm funding and allocation, ensuring correct speedtype for all reimbursements.

　　Connect with all interested parties regarding available procurement options to reduce risk to both faculty, staff, students, and the University regarding reimbursement delays, documentation inadequacies, taxation, and other related accounting issues.

　　Collect all necessary documents to ensure international tax compliance is met for all reimbursements.

　　Ensure proper workflow and approval are in place to facilitate the processing of all reimbursements in a timely manner.

　　Investigate when issues arise with missing payments. Process Warrant Adjustments to re-issue payments or cancel them as needed.

　　Process Study Subject Payments and Payment Authorizations.

　　Audit and manage travel and expense reimbursements to ensure that all applicable unit, university, state, and federal regulations have been followed.

　　Act as the liaison with the University Procurement Card office to ensure that faculty, staff, and students have access to the appropriate travel information and cards to reduce costs and risk assumed by the university when its employees are in travel status.

　　Assist employees in obtaining, terminating, and updating travel cards and provide faculty, staff, researchers, and students with interpretation of travel policies and rules.

　　Provide guidance to traveler in how to submit Concur Travel Requests for new travel requests.

　　Communicate the university requirements for purchasing and booking travel to all travelers to ensure understanding of requirements to receive reimbursement for travel expenses.

　　Collect and verify appropriateness of receipts turned in for reimbursement.

　　Help book travel for non-employees.

　　Process travel reimbursements/expense reports in Concur or via non-employee reimbursement forms.

　　COSINC-Specific Support:

　　Create, send, and track invoices for all external customers.

　　Process all internal and external customer invoices.

　　Receive payment and enter deposits.

　　Submit cash receipts.

　　Financial Tracking: Help units in monitoring, tracking, projecting, and reconciling transactions, provide financial spreadsheets, summaries, and reports. Identify and correct variances.

　　Other:

　　Provide basic guidance on understanding of m-Fin financial statement reports and assist with speedtype reconciliation when necessary.

　　Stay apprised and current on relevant University and State of Colorado Policies and procedures.

　　Participate in professional development activities and serve on unit, college, or campus committees, as applicable.

　　Undertake other duties and responsibilities as assigned.

　　What We Can Offer

　　The starting salary range for this position is $53,000 - $59,750. Relocation assistance is available within CEAS guidelines.

　　Benefits

　　The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .

　　Be Statements

　　Be driven. Be effective. Be Boulder.

　　What We Require

　　Bachelor's degree

　　One year of professional-level experience in managing finance and payroll needs or experience with finance and payroll procedures.

　　An equivalent combination and experience may be substituted.

　　What You Will Need

　　Demonstrated effectiveness in written and oral communications, collaboration and problem solving.

　　Demonstrated understanding and application of internal control principles.

　　High-level computer skill proficiency in Microsoft Office Suite (particularly Word and Excel) and databases.

　　Demonstrated analytical skills, including experience with software used in financial analysis.

　　Organizational skills and attention to detail.

　　Ability to work independently as well as on a team.

　　Ability to learn and respond quickly to situations that arise on a day-to-day basis with limited supervision.

　　Demonstrated ability to establish and maintain effective and trusting working relationships with faculty, administrators, and staff.

　　Motivated to achieve results where change is a constant.

　　Critical thinking and problem-solving skills.

　　Demonstrates strong customer service skills with the ability to communicate efficiently and effectively.

　　Sensitivity to, and appreciation of, cultural, political and geographical differences with ability to work well with faculty, staff and students from around the world.

　　Special Instructions

　　To apply, please submit the following materials:

　　A current resume.

　　A cover letter that describes how your background and experience align with the requirements, qualifications, and responsibilities of the position.

　　We may request references at a later time.

　　Please apply by February 4, 2024 for consideration.

　　Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs (http://jobs.colorado.edu/) .

　　To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Finance-and-Accounting-Professional-College-of-Engineering-Applied-Science/54234 (https://apptrkr.com/4946318)

　　Copyright 2022 Jobelephant.com Inc. All rights reserved.

　　Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)

　　jeid-9e6dce04618814409216abac6b6c28b9

　　The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.