Finance & Administration Officer – Serbia

　　City/Country Location Details Belgrade, Serbia

　　Employment Status Full-Time Regular

　　Job Type Project

　　JOB TITLE: Finance & Administration Officer – Serbia

　　PROJECT: Critical Infrastructure, Digitization, and Resilience (CIDR) Program

　　REPORTS TO: Country Director

　　LOCATION: Belgrade, Serbia

　　DATE: Immediately

　　LEVEL OF EFFORT: Full-Time Employee (40 hours/week)

　　ORGANIZATION & VALUES

　　DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.

　　DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.

　　DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.

　　PROJECT OVERVIEW

　　The Critical Infrastructure Digitalization and Resilience (CIDR) program is a five-year regional program managed by DAI for the U.S. Agency for International Development (USAID)’s Bureau for Europe and Eurasia. CIDR assists partner governments and in-country organizations to work with key stakeholders and experts to assess cybersecurity gaps and priorities, make recommendations, and map courses of action to improve the cybersecurity of critical infrastructure and key institutions.

　　CIDR operates in the Western Balkans, Black Sea Region, and South Caucasus, where countries in recent years have come under more diverse and complex cyberattacks. CIDR is currently providing assistance in Albania, Georgia, Kosovo, Moldova, North Macedonia, and Serbia. This includes assistance in workforce development, cybersecurity assessment, cybersecurity governance, and information sharing of cyberattacks, threats, and solutions.

　　POSITION OVERVIEW

　　The Finance & Administration Officer is responsible for supporting day-to-day financial and administrative operations of the project, including facilities, logistics, record management and logistical arrangements for project travel. In addition, the Finance & Administration Officer will perform financial management duties, including budget management, financial reporting, cost control, expense reports review and accounting.

　　Responsibilities

　　Finance:

　　Responsible for the financial management of the Field Office, assuring adherence to financial policies, Activity policies and procedures, regulations, controls and reporting systems, including using DAI’s financial software systems vFer and FAS.

　　Provide accounting and financial support to the field office and ensure submission of timely and accurate financial reports based on internal deadlines.

　　Verify vendor invoices and accuracy of expenses, and ensure accurate and timely processing of invoices, and coordinate with the Home Office project team on vendor payments.

　　Assist in preparing information for any contractual financial reporting requirement, as applicable, for example, VAT reporting.

　　Follows procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel.

　　Ensure compliance of all accounting and financial reporting functions in the Field Office.

　　Responsible for recording costs and day-to-day general accounting and risk management.

　　Support, post online and process payments ensuring accuracy, compliance, and reporting.

　　Oversee petty cash custodians, ensuring petty cash reporting is accurate and timely, that petty cash counts and petty cash reconciliations are conducted regularly and making petty cash entries in the accounting system/FAS.

　　Administration:

　　Manage the day-to-day business operations of the Field Office.

　　Liaise with local vendors and suppliers, local government officials and others to ensure professional relationships are well maintained, developed and built.

　　Maintain and oversee the working capacity of the office in terms of equipment, supplies, utilities, maintenance of fittings and fixtures and premises.

　　Manage the security of the office premises, property, and vehicles, including day-to-day check-in with security staff and security company.

　　Maintain and update the Field Office inventory.

　　Support travel to the field offices, including, but not limited to, allocating vehicles, booking accommodation, arranging meetings, and ensuring the logistical needs of travelers are met in the field.

　　Work with the Home office project team in support of field office procurements, such as support of quotations, market research, prequalification of suppliers and vendors and report as necessary.

　　Greet visitors and make sure they are directed to the appropriate person.

　　Support the Home office project team where needed with grant and technical activity development and implementation, such as, but not limited to, meeting partners and stakeholders, liaising with Local Government, supporting activity implementation, arranging logistics for events, meetings, workshops etc.

　　Reporting:

　　The position will be based in the project’s office in Serbia and will report to the Country Director.Qualifications

　　Bachelor’s degree in relevant field required with 4 years of work experience in logistics, procurement, office administration, finance, accounting or other relevant areas

　　Experience working on USAID projects

　　Previous experience with project financial management

　　Excellent written and verbal communication skills

　　Experience with Microsoft Office, particularly Excel

　　Ability to respond effectively to time sensitive demands & inquiries

　　Excellent organizational skills with a willingness to take initiative and be proactive

　　An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image

　　Fluency inlocal languagesand English is required.

　　EQUAL EMPLOYMENT OPPORTUNITY

　　All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

　　DAI and its employees are committed to confronting discrimination in all forms, nurturing respect for our interpersonal relationships, and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races, ethnicities, and backgrounds in our continued effort to become a better development partner.

　　DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.

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