Job ID359178 LocationTwin Cities Job FamilyLR-Clerical Full/Part TimeFull-Time Regular/TemporaryRegular Job Code1885 Employee ClassAFSCME Unit 6 - Clerical About the Job This Execcutive Office and Admin. Specialist (1885) will provide overall administrative support to the Neurosurgery Administrative Office. Further, the position is responsible for financials/purchasing in the Department. The incumbent will work closely with the administrative team. Job Duties/Responsibilities: Office/Admin Support- 90% * Assist faculty in calendar management, development of presentation materials, * Assist with department searches and assist with development, planning and execution of annual lectures. * Manage 3-5 faculty academic and clinical/call responsibilities. * Provides clerical and technical office support to a team of Neurosurgery faculty. * Develop electronic documents, brochures, program fliers, posters, reports, and correspondence. * Maintain/develop Google documents and department databases. * Work with department administration regarding recommending standard department office equipment. * Provide orientation and training to student employees and process departmental mass mailings. * Administrates Department of Neurosurgery EFS activities. * Operates and maintains general office equipment; consults with IT as appropriate. * Orders, maintains and manages office supplies for the department. * Participates in trainings, professional staff development and conferences. * Maintains confidentiality. * Completes other duties as delegated or assigned. * Commitment to working with in a diverse population. Departmental Project and Communications Support - 10% * Assist with developing communications for upcoming events and announcements * Collecting, distributing, and posting of print materials for departmental gatherings and special events, etc. * Additional project work as needed Salary:$21.84 to $26.50 per hour (DOQ) This position will be on campus during orientation and a hybrid work schedule will be considered following orientation. Qualifications Required Qualifications: * High School Degree and four (4) years of related office/administrative support experience (Training or additional education may be substituted for some of the years of experience). * Ability to prioritize and manage deadlines while handling walk-in traffic, phone lines, and e-mail. * High level of proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, as well as Google Suite. * Experience analyzing and interpreting reports and/or statistical analysis * Fiscal planning, tracking, and transaction processing experience. * Manages work load independently and as part of a team and follows through on assignments. * Demonstrated initiative, self-direction, and proactive problem solving. * Excellent interpersonal oral and written communication skills. * Good organizational skills and close attention to detail. About the Department The University of Minnesota encourages a healthy work life balance for employees. Neurosurgery is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve. Flexible work arrangements may include flexibility in schedule and/or work location. All UMN employees are expected to follow applicable public health and safety procedures. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Low-cost medical, dental, and pharmacy plans Healthcare and dependent c re flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost with free or reduced rates in the Twin Cities metro area Please visit the for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-UOHR (8647). Diversity The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022). The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.