Executive Legal Assistant

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　　Executive Legal Assistant

　　Salary

　　Depends on Qualifications

　　Location

　　Baton Rouge, LA

　　Job Type

　　Unclassified

　　Job Number

　　1.19.24-LLA-ELA

　　Department

　　Louisiana Legislative Auditor

　　Opening Date

　　01/19/2024

　　Closing Date

　　Continuous

　　Description

　　Benefits

　　Supplemental Information

　　OUR MISSION

　　To foster accountability and transparency in Louisiana government by providing the Legislature and others with audit services, fiscal advice, and other useful information.

　　OUR CORE VALUES

　　Independence – We are independent in fact and appearance, objective and nonpartisan.

　　Excellence– We believe in doing our very best at everything we do.

　　Professionalism– We hold ourselves to the highest level of standards, competence, and character.

　　Credibility – We are accurate, reliable, responsive, and accountable.

　　Integrity– We maintain steadfast adherence to strict ethical standards.

　　Profile of Position and Skills

　　The Executive Legal Assistant plays a pivotal role in providing secretarial support services to the legal section and other members of management as directed by the General Counsel. The Executive Legal Assistant assists the General Counsel and Louisiana Legislative Auditor (LLA) management in various duties, both on their own initiative and at the request of the General Counsel. The work is performed in strict confidence and requires independent judgment in the successful performance of job responsibilities.

　　Qualifications

　　Minimum Qualifications

　　Six (6) years of administrative assistant experience, preferably in a law office, legal department or court setting.

　　High school diploma.

　　Paralegal experience, preferred.

　　Good working knowledge of Microsoft Office Products, including Word, Excel and PowerPoint.

　　Excellent written/oral communication skills.

　　Superior organizational skills.

　　Job Concepts

　　Supervision Received

　　Supervision is received from the General Counsel. The Executive Legal Assistant is responsible for working without close or direct supervision in the performance of routine duties.

　　Supervision Exercised

　　The Executive Legal Assistant has limited supervisory duties as regards to the Legal Secretary.

　　Job Distinctions

　　The Executive Legal Assistant distinguishes itself from the Legal Secretary by demanding a broader range of judgment and duties performed with a lower degree of supervision. Comprehensive knowledge of legal terminology, court rules, legal formats, and related matters is essential.

　　Examples of Work

　　Examples of Work

　　Administrative and Clerical Tasks:

　　Greet and screen visitors

　　Receive screen, and Handle telephone calls

　　Schedule and manage appointments

　　Manage incoming and outgoing mail

　　Copy, organize, mail, and distribute materials

　　Perform other related duties as assigned

　　Document Management:

　　Type intra-office memoranda, correspondence, legal opinion letters, pleadings, and contracts

　　Proofread major documents and confidential correspondence.

　　Display initiative in clearing questionable items with supervisor.

　　Maintain primary responsibility for the legal section electronic files.

　　Maintain primary responsibility for public records responses.

　　Maintain contract database, including monitoring of contract renewals.

　　Legal Support

　　Take dictation and/or transcribe taped materials.

　　Assist in the preparation, review and processing of time sheets, expense reports, travel authorizations, CLE registrations, file maintenance, other related forms and information while maintaining confidentiality.

　　Maintain an accurate, updated log of section work assignments, progress data, and dispositions.

　　Assists the General Counsel and Senior Attorneys in trial preparation including:

　　Maintaining an accurate calendar of court dates and advising the General Counsel and Senior Attorneys of upcoming court appearances and deadlines.

　　Photocopying, preparing exhibits, preparing and organizing case files and logging incoming pleadings and correspondence.

　　Liaison and Cross-Utilization

　　Acts as liaison with government/public officials, court officials, and the general public as directed.

　　Participates in cross-utilization of the administrative staff as directed.

　　Back-up Coverage

　　Provides back-up coverage and assistance for the Executive Assistant including, but not limited to:

　　Handling telephone calls for the Legislative Auditor and First Assistant, composing correspondence and transcribing correspondence and minutes.

　　Other Duties & Responsibilities

　　The above statements are intended to describe the general nature and level of the work being performed by the individual assigned to this position. They are not an exhaustive list of all duties and responsibilities associated with it. The absence of specific statements of duties does not exclude those tasks from the position if the work is similar, related to, or a logical assignment for the position.

　　Benefits for unclassified employees are determined by the individual hiring authority.

　　Agency

　　State of Louisiana

　　Address

　　For agency contact information, please refer to

　　the supplemental information above.

　　Louisiana State Civil Service, Louisiana, 70802

　　Phone

　　(866) 783-5462

　　Website

　　http://agency.governmentjobs.com/louisiana/default.cfm

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