Description

　　Have you ever wanted to be part of a team who is building industry changing technology? Amazon’s Project Kuiper is long-term initiative to launch a constellation of Low Earth Orbit satellites that will provide low-latency, high-speed broadband network connectivity to unserved and underserved communities around the world.

　　Key job responsibilities

　　Reporting directly to the Vice President KGS, the Executive Assistant (EA) provides high-level administrative support to ensure KGS leadership can efficiently accomplish company initiatives and goals. The EA serves as the primary point of contact for all internal and external administrative matters pertaining to the KGS business. The Executive Assistant also serves as a direct liaison to the leadership team; plans, coordinates and facilitates the details of executive internal and external meetings; and oversees special projects as directed.

　　The EA must be creative, organized, detail-oriented, exercise good judgment, have strong written, verbal and administrative skills. The EA must be able to work in a high-stress, dynamic, complex work environment and balance multiple priorities. The EA will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of tasks, assignments and confidential matters with discretion. The EA must demonstrate a strong bias for action by handling administrative matters expeditiously, proactively and professionally to ensure successful completion of assigned projects and tasks.

　　Roles and Responsibilities

　　The EA completes a broad variety of administrative tasks including:

　　• Managing a very active and fluid calendar of appointments; meticulous attention to detail in scheduling, coordinating and planning internal meetings, agendas and appointments; planning detailed domestic and international travel, writing itineraries, arranging point-to-point transportation; compiling documents for travel-related meetings; completing expense reports

　　• Planning the executive’s daily, weekly and monthly schedule of events

　　• Planning, managing and executing ongoing key team activities (staff meetings, all-hands meetings, training, offsites, town halls, skip levels, morale events)

　　• Composing and preparing business correspondence; keeping the executive’s communications organized to filter low priority items and focus on important information

　　• Serving as the "gatekeeper" to the executive office, screening and prioritizing appointments/meeting requests while always providing polite and professional service

　　• Communicating on behalf of the senior executive directly with the leadership team and other stakeholders across the organization

　　• Training other administrative staff on company policies and best practices

　　• Have fun at work and help others do the same

　　Due to applicable export control laws and regulations, candidates must be a U.S. citizen or national, U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

　　A day in the life

　　This exciting role requires attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests.

　　A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders and engineers inside the company is important, as is a good sense of humor.

　　The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action with ambiguity and show grace under pressure.

　　We are open to hiring candidates to work out of one of the following locations:

　　Arlington, VA, USA

　　Basic Qualifications

　　An Associates degree in Business Administration, Communications, or related field

　　5+ years of senior level leadership support experience

　　5+ years of experience as a Executive Assistant for multiple Executives (calendar management, meeting coordination, travel coordination, event planning, etc.)

　　Experience with Microsoft Office products and applications

　　Preferred Qualifications

　　A bachelors degree in Business Administration, Communications, or related field

　　Organizational Skills: The ability to manage and prioritize multiple tasks and assignments effectively

　　Communication Skills: Excellent verbal and written communication skills

　　Strong interpersonal skills are vital for building positive relationships with various stakeholders, including executives, team members, clients, and external partners

　　Collaboration: The ability to work well in a team and collaborate with other support staff and departments

　　Experience with domestic or international travel coordination

　　Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.