Job Title: Executive Assistant

Job Description

The Executive Assistant performs a variety of administrative tasks and is responsible for providing proactive support to their assigned executives, location, and industry groups. Independent and sound business judgment is required to plan, prioritize, and organize a diversified workload in a fast-paced environment. The Executive Assistant is flexible and provides proactive executive-level support while maintaining confidentiality and a high level of customer service.

Responsibilities

Proactively manage calendars and travel logistics for assigned executives

Assist with the production of client deliverables

Draft, edit, and proofread business correspondence and presentations

Serve as a liaison for internal and external clients, including screening phone calls, facilitating client communications to the appropriate client service staff, and following up with clients, when appropriate

Manage time and expense entry for assigned executives

Assist with engagement management activities such as billings and new client acceptance

Support marketing/practice development activities, including events, marketing materials, client relationship management data maintenance, and industry group support

Leverage internal network and teams to effectively manage workflow

Essential Skills

Executive support

Administration

Administrative assistance

Calendar management

Microsoft Office

Calendaring

PowerPoint

Executive administrative support

Travel management

Event coordination

Additional Skills Qualifications

High School Diploma/GED required

2-3 years of related experience required, preferably in an executive support role; experience in a professional services environment preferred

Intermediate Microsoft Office Suite skills; advanced skills preferred

Excellent written and verbal communication skills

Judgment and ability to prioritize to effectively manage workload

Ability to handle sensitive situations and confidential information with discretion

Ability to work effectively with teams and independently

Good problem-solving and analytical skills; ability to identify process improvement suggestions

Ability to travel as needed, approximately 5%

May require some overtime hours

Work Environment

Hours: M-F 8am-5pm, On-site in Rancho Cordova, CA

Pay and Benefits

The pay range for this position is $29.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life ADD for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Rancho Cordova,CA.

Application Deadline

This position is anticipated to close on Feb 21, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DEI are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.