Executive Assistant

　　Job ID

　　151364

　　Posted

　　19-Jan-2024

　　Service line

　　Corporate Segment

　　Role type

　　Full-time

　　Areas of Interest

　　Administrative

　　Location(s)

　　Dallas - Texas - United States of America

　　Job Summary

　　The purpose of this position is to provide executive level support to the Chief Culture Officer.

　　The role will provide support across business operations, administrative and general support duties. The Culture Office supports Ethics & Compliance, Diversity, Equity & Inclusion, Senior Leadership Talent and Succession planning and Philanthropy which are confidential in nature.

　　What You'll Do:

　　Ensure Chief Culture Officer has all board materials and pre-reading.

　　Draft correspondence, edit documents, take and transcribe minutes of meetings, and perform administrative and secretarial duties.

　　Create, maintain, and/or update various databases. Extrapolates, analyzes, and presents data for Chief Culture Officer information reporting purposes.

　　Serve as a liaison between executives, internal management, employees, clients, and visitors as required.

　　Complex diary management; planning meetings and conferences by arranging domestic and international travel.

　　Review incoming correspondence via paper or email, lead initiative to determine appropriate action required. Lead and supervise issues for appropriate follow up.

　　Take action on handling requests; determine the appropriate course of action, intervene where needed, and acts as a liaison between departments.

　　Coordinate data from a variety of sources for inclusion in technical reports and presentations; perform independent research and prepare information for projects as assigned.

　　Assist with processing department financial data as it relates to budgets, accounts payable, and generating various financial queries and reports.

　　Administer the department/business unit record keeping system; update various records and publications and ensure that files are maintained in accordance with company policies and procedures; review requests for information and determine the appropriateness of release.

　　Other duties may be assigned.

　　What You'll Need:

　　To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

　　High school diploma or (GED) required. Associate degree (AA) or equivalent from two-year college or technical school preferred. Confirmed experience and/or training.

　　Minimum of 2 years supporting an executive level.

　　Excellent written and verbal communication skills.

　　Exceptional organisational skills with consistent attention to detail.

　　A problem-solving mindset, proactive thinking, adaptability and expeditious response particularly while working under pressure.

　　Ability to provide efficient, timely and courteous service to internal and external stakeholders.

　　Ability to effectively present information.

　　Requires knowledge of financial terms and principles. Ability to understand and manage department budgets. Conducts basic financial analysis.

　　Advanced skills with Microsoft Office Suite required.

　　Requires in-depth knowledge of company operations, policies, and procedures.

　　Must have a strong command of the English language and excel in the areas of spelling, grammar, and punctuation with strong attention to detail.

　　Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines.

　　Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

　　Why CBRE?

　　When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mentality is encouraged. You'll realize your potential with exciting work, fast-paced assignments, an environment of constant learning and dedication to results! To enable your success, we provide the best tools, training and leaders in the industry.

　　Our culture is built on our RISE values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Crafting the real estate solutions of tomorrow, so businesses and people thrive.

　　Coming to work for CBRE, you will receive a comprehensive benefits package, 401k, and extraordinary perks such as career growth and longevity!

　　CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

　　NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

　　CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)