Details

　　Open Date 01/22/2024

　　Requisition Number PRN37481B

　　Job Title Executive Assistant

　　Working Title Executive Assistant

　　Job Grade E

　　FLSA Code Administrative

　　Patient Sensitive Job Code? No

　　Standard Hours per Week 40

　　Full Time or Part Time? Full Time

　　Shift Day

　　Work Schedule Summary

　　VP Area U of U Health - Academics

　　Department 00213 - CVRTI

　　Location Campus

　　City Salt Lake City, UT

　　Type of Recruitment External Posting

　　Pay Rate Range 50000 to 72700 DOE

　　Close Date

　　Open Until Filled Yes

　　Job Summary

　　The Nora Eccles Harrison Cardiovascular Research and Training Institute ( CVRTI ) is seeking a motivated and professional Executive Assistant to provide complex administrative support for the CVRTI Director, Associate Director, and Faculty. The CVRTI is the largest freestanding cardiovascular institute in the country and we are looking for an exceptional individual to support our rapidly growing programs and research enterprise. For more information or questions, please reach out to [email protected].

　　Responsibilities

　　Essential Responsibilities:

　　1. Provide high level, confidential professional administrative support for the CVRTI Director, and Associate Director.

　　2. Schedule and coordinate CVRTI seminar series meetings, including, but not limited to: organizing travel, setting up meetings, scheduling, catering, advertising.

　　3. Schedule and coordinate for meetings for Faculty and staff, including: creating agendas, sending meeting reminders, taking meeting minutes, and distributing minutes.

　　4. Coordinate, manage, prioritize, and maintain the calendar schedule the Director. This includes the setting up and generation of meetings for committees and programs.

　　5. Organize travel and expense reimbursements for the Director.

　　6. Plan, organize, and successfully execute high-level events and functions on behalf of the Institute.

　　7. Assist with faculty recruitment by managing candidate applications and coordinating recruitment interviews and in person visits.

　　8. Organize and coordinate visits to the University and CVRTI by Visiting Professors & Scholars.

　　9. Draft and review letters, emails and reports for the Director’s Office. Maintain a high level of accuracy and consistency through quality assurance checking of correspondence.

　　10. Maintain effective time management practices by prioritizing workflow to ensure deadlines are met.

　　11. Support and drive projects to meet strategic and operational objectives to advance the missions of the Institute.

　　12. Use effective communication and interpersonal skills to build and maintain effective working relationships with leadership, faculty, staff, and other stakeholders. Address sensitive and confidential issues in a professional manner.

　　13. Assist with the development and implementation of Institute policies.

　　14. Maintain Institute systems and programs to comply with University policy.

　　15. Utilize initiative and high level problem solving skills to resolve a variety of complex administrative problems for faculty, staff, and other stakeholders.

　　PROBLEM SOLVING

　　Candidate uses independent judgement in resolving various problems that involve faculty, staff, students and the general public. Must use judgement and discretion when advising others of the executives’ view on policies and other issues.

　　Candidates in this position may be required to represent the executives and interact with individuals at the highest levels in public and private organizations on a local and national basis.

　　This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

　　Work Environment and Level of Frequency typically required

　　Nearly Continuously: Office environment.

　　Physical Requirements and Level of Frequency that may be required

　　Nearly Continuously: Sitting, hearing, listening, talking.

　　Often: Repetitive hand motion (such as typing), walking.

　　Seldom: Bending, reaching overhead.

　　Minimum Qualifications

　　Bachelor’s degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

　　Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

　　Preferences

　　Prior experience in an academic institution

　　Type Benefited Staff

　　Special Instructions Summary

　　Additional Information

　　To inquire about this posting, email: [email protected] (%[email protected]) or call 801-581-2300.

　　The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

　　This position may require the successful completion of a criminal background check and/or drug screen.

　　The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

　　Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

　　The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

　　To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

　　Online reports may be submitted at [email protected]

　　For more information: https://www.utah.edu/nondiscrimination/

　　Online reports may be submitted at oeo.utah.edu

　　For more information: https://www.utah.edu/nondiscrimination/ https://safety.utah.edu/safetyreport

　　This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.