EXECUTIVE ADMINISTRATIVE ASSISTANT

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　　EXECUTIVE ADMINISTRATIVE ASSISTANT

　　Salary

　　$60,132.00 - $79,539.20 Annually

　　Location

　　Baton Rouge, LA

　　Job Type

　　Unclassified

　　Job Number

　　AG(01/23/2024)BC1

　　Department

　　DOJ-Office of the Attorney General

　　Opening Date

　　01/23/2024

　　Closing Date

　　1/30/2024 11:59 PM Central

　　Description

　　Benefits

　　Questions

　　Supplemental Information

　　The Department of Justice, Office of Attorney General Liz Murrill, is seeking applications for anExecutive Administrative Assistant-Paralegal. Salary offered will be commensurate with the qualifications and experience of the candidate selected.

　　The position will be domiciled in the Livingston Building, Baton Rouge, Louisiana, East Baton Rouge Parish. Offers of employment are contingent upon satisfactory background check, drug testing, and reference verification.

　　To Apply: Click on the "Apply" link above and complete an electronic application which may be used for this vacancy as well as future job opportunities.

　　Applicants may check the status of their application at any time by selecting the "Application Status" link after logging into their account. Below are the most common status messages and their meanings:

　　Application Received - Your application has been submitted successfully.

　　Evaluating Experience - Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for this position.

　　Eligible for Consideration - You are among a group of applicants who MAY be selected for this position.

　　Referred to the Hiring Manager for Review - Your application has been delivered to the hiring manager. You may or may not be called for an interview.

　　Position Filled - Someone has been selected for the position.

　　Position Canceled - The agency has decided not to fill the position.

　　Resumes will be accepted as an attachment to your application; however, all relevant education and experience must be included at the time you apply.

　　Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your online application. Transcripts may be faxed to (225) 326-6795.

　　For further information about this vacancy, please contact:

　　Samantha Kelley

　　HR Generalist B

　　Phone: (225) 326-6760

　　Fax: (225) 326-6795

　　The Department of Justice is an Equal Opportunity Employer.

　　Louisiana is a State as a Model Employer for People with Disabilities.

　　Qualifications

　　Qualifications

　　MINIMUM QUALIFICATIONS:

　　One year of experience in which paralegal or legal secretarial work was a major duty;

　　Completion of a paralegal-related curriculum at a University and/or certified paralegal training program, business school or technical institute;

　　Must possess a valid driver's license;

　　Must have access to a motor vehicle to travel statewide.

　　PREFERRED QUALIFICATIONS:

　　One or more years of experience in the federal court system;

　　A baccalaureate degree;

　　Proficient with computer software, specifically Microsoft Office programs, as well as Westlaw for legal research;

　　Knowledge of the regulatory process under the Federal Administrative Procedure (APA).

　　Job Concepts

　　Job Concepts

　　The duties of the incumbent of this position shall perform, but not limited to the following:

　　Paralegal

　　Prepare and maintain appointments for meetings; schedules depositions, public appearances and/or conference calls; and sets up calendar appointments for assigned attorneys;

　　Draft, format, edit, proof read, and finalize different types of legal documents such as pleadings, briefs, correspondence, emails, and legal memoranda. In rare occasions, composes legal documents based on legal opinions utilizing proper citation format for legal writing;

　　Track AMICUS briefs in a spreadsheet or other applicable tracking software program, schedules related meetings, and ensures that deadlines are met by the Solicitor General and other assigned attorneys;

　　Monitor assigned attorney’s email, schedules, court attendances, and other commitments;

　　Conduct legal research within time constraints, and reports appropriately the results;

　　Apply legal analysis to specific client facts and to court opinions and present legal analysis in a clear, concise, and logical format through writing issue statements, case briefs, motions, pleadings, other legal correspondence, office memoranda and court briefs;

　　Conduct document review; such as, reports of investigations, medical charts, or other documentation containing relevant information and synopsizes it;

　　Track cases via Westlaw and PACER or other departmental software utilized;

　　Organize and maintains case file folders and assist in preparation of the file for trial;

　　Prepare and issue subpoenas, prepares hearing documents; assists with drafting responses to discovery; Assists with enrolling attorneys in the courts of jurisdiction and filing documents and motions.

　　Executive Administrative Assistant

　　Ensure the efficient operation of the office by assisting as assigned with accounting and billing procedures, hiring, scheduling, and management of non-attorney personnel, information storage and retrieval systems;

　　Provide highly skilled keyboarding support in the transcribing and recording of information;

　　Perform administrative duties such as maintains files, makes copies, orders office supplies, prepares purchase requisitions, maintains key control and parking cards for the office, answers phones, assists walk-in customers and performs receptionist duties when needed;

　　Process and makes travel arrangements for assigned attorneys including but not limited to scheduling flights, hotels, car rentals, travel authorizations, and reimbursement requests;

　　Maintain administrative records as are necessary to account for time, travel, and related expenses;

　　Assist with new hire in-processing and orientation during their first week of employment;

　　Assist with notifying Human Resources when an existing employee is separating so that they may schedule their out-processing appointment;

　　Accept responsibilities of other duties as assigned by the SG or other assigned attorneys.

　　Benefits for unclassified employees are determined by the individual hiring authority.

　　01

　　Do you have paralegal and/or legal secretarial experience? If yes, please explain. If no, please indicate 'N/a'.

　　02

　　Do you have experience with federal court litigation? If yes, please explain. If no, please indicate 'N/a'.

　　Required Question

　　Agency

　　State of Louisiana

　　Address

　　For agency contact information, please refer to

　　the supplemental information above.

　　Louisiana State Civil Service, Louisiana, 70802

　　Phone

　　(866) 783-5462

　　Website

　　http://agency.governmentjobs.com/louisiana/default.cfm

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