ESD Administrative Associate

　　Job ID

　　5694

　　Location

　　SLAC - Menlo Park, CA

　　Full-Time

　　Temporary

　　SLAC Job Postings

　　POSITION OVERVIEW

　　We are looking for an outstanding Administrative Associate to join our team and support the faculty, researchers, and staff. You would be responsible for independently managing a wide array of administrative tasks within Energy Sciences Directorate (ESD).

　　Given the nature of this position, SLAC will require onsite work.

　　CORE DUTIES*:

　　Process P-Card transactions, requisitions, reimbursements, and general administrative support.

　　Perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.

　　Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

　　Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.

　　* - Other duties may also be assigned

　　Note: This is a 12-month fixed term position with the possibility of extension or converting to regular continuing position contingent on business needs and budget.

　　MINIMUM REQUIREMENTS:

　　High school diploma and four years of administrative experience, or combination of education and relevant experience

　　The ideal candidate will possess excellent organizational skills with attention to detail.

　　Excellent verbal and written communication skills

　　Great Planning, independent problem-solving and strong time-management skills are essential.

　　Detailed record-keeping and excellent interpersonal skills

　　Advanced computer skills and demonstrated experience with office software and email applications.

　　Demonstrated success in following through and completing projects.

　　Excellent organizational skills and attention to detail.

　　Excellent Strong verbal and written communication skills.

　　Excellent customer service and interpersonal skills.

　　Ability to prioritize, multi-task, and assign work to others.

　　Ability to take initiative and ownership of projects.

　　Ability to routinely and independently exercise sound judgment in making decisions

　　SLAC Employee Competencies:

　　Effective Decisions : Uses job knowledge and solid judgment to make quality decisions in a timely manner.

　　Self-Development : Pursues a variety of venues and opportunities to continue learning and developing.

　　Dependability : Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.

　　Initiative : Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.

　　Adaptability : Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.

　　Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages.

　　Relationships : Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals.

　　Physical requirements and Working conditions:

　　Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.Work standards:

　　Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

　　Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1—General Policy and Responsibilities: http://www-group.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf

　　Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu

　　Classification Title: Administrative Associate 3

　　Grade: F

　　Job code: 4103

　　Duration: Fixed Term

　　The expected pay range for this position is $33.17 to $43.75 per hour. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

　　SLAC National Accelerator Laboratory is an Affirmative Action / Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All staff at SLAC National Accelerator Laboratory must be able to demonstrate the legal right to work in the United States. SLAC is an E-Verify employer.