Job Title: Contracts Administrator - Full Time, exempt, salaried position
Location: Tacoma, Washington or Remote
About Chi-Chack
Chi-Chack is an SBA certified 8(a) women-owned small business with more than a decade of experience providing professional and educational services to defense clients and government agencies. Headquartered in Tacoma, WA, the company maintains a nationwide workforce consisting of language instructors, Subject Matter Experts (SMEs), and training and education professionals.
*POSITION SUMMARY: *
This position supports the contracting functions of the company by administering contracts and subcontracts, including associated financial tracking/reporting, assisting with pricing, and ensuring contracts are supported. This position uses a growth mindset to assist in developing functions and systems to enhance organizational responsiveness and productivity.
*ESSENTIAL DUTIES AND RESPONSIBILITIES: *
Administers federal government contracts and subcontracts in compliance with DFARS/FARS including subcontracts, contract modifications, and task orders
Prepares and issues formal communication with teammates and other external stakeholders including Letter Agreements, Non-Disclosure Agreements, and Teaming Agreements
Sets up contracts in system ensuring all contract data elements are accurately and consistently entered; assigns applicable job codes
Compiles and maintains all required contractual records and documents in accordance with contract requirements and company policies and procedures
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```- Tracks actual expenditures, incurred costs, and commitments
Prepares invoices for review and submission
Creates and analyzes monthly, quarterly, and annual reports to ensure appropriate allocation of cost
Assists company leadership to develop pricing strategies for new or existing businesses
Prepares regular project status reports with variance analysis for Senior Management and Program/Project Management.
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```- Coordinates communication of contractual requirements across company departments to ensure flawless execution.
Develops and maintains standard operating procedures and work instructions. *QUALIFICATIONS, KNOWLEDGE, AND SKILL REQUIRED: *
Bachelor's Degree ```{=html}
```- 3-5 years of cross-functional experience in contracts, finance, program administration, or related technical operational discipline
Ability to work responsively in a fast-paced, complex, and dynamic environment with strong attention to detail and exceptional organizational skills (must be willing to work in a deadline driven environment, which may require extended hours to ensure completion of assigned proposals)
Knowledge of contract types including T&M, Cost-plus, and Firm-Fixed-Price, as well as applicability and limitations, along with an understanding of direct and indirect cost elements
Knowledge of DFARS/FARS and applicable laws and regulations affecting federal government contractors
Strong ability to analyze problems and recommend solutions
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```- Ability to communicate effectively both orally and in writing
Proficiency in MS Office specifically Excel, Word, and PowerPoint programs as well as Adobe
Must be authorized to work in the U.S.
*PREFERRED QUALIFICATIONS: *
Bachelor's Degree in Business, Accounting, or Finance Active enro