Consultant – Benefits, and Retirement

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　　Consultant – Benefits, and Retirement

　　Salary

　　$0.00 Annually

　　Location

　　Baton Rouge, LA

　　Job Type

　　Unclassified

　　Job Number

　　BRCC01192024BR-LH

　　Department

　　Baton Rouge Community College

　　Opening Date

　　01/19/2024

　　Closing Date

　　2/19/2024 11:59 PM Central

　　Supplemental Information

　　Baton Rouge Community College (BRCC) seeks to fill the position of Consultant - Benefits and Retirement. The Consultant - Benefits and Retirement is located in the Human Resources Department. This is a full-time position.

　　REPORTS TO :

　　Manager, Total Rewards Compensation, Benefits and Retirement

　　COMPENSATION:

　　Anticipated starting salary will be commensurate with education and work experience. For more information about Baton Rouge Community College (BRCC), visit http://www.mybrcc.edu/.

　　APPLICATION INSTRUCTIONS:

　　Applications for this position should include a cover letter, resume/CV, transcripts, and names of contact information for three (3) work-related references. These documents must be attached to your application to be considered.

　　Incomplete applications will not be considered

　　CONTACT INFORMATION:

　　Lisa Parker, Deputy Chief Human Resources Officer

　　Office of Human Resources

　　Baton Rouge Community College

　　201 Community College Drive

　　Baton Rouge, LA 70806

　　[email protected]

　　A criminal background check will be required of all selected applicants. An offer of employment is contingent upon passing a pre-employment background check.

　　This organization participates in the E-Verify program. For more information on E-Verify, please contact DHS at (888) 464-4218.

　　BRCC is proud to be an Equal Opportunity Employer. We promote diversity of thought, culture, and background, which connects the entire BRCC family. We don’t just accept difference – we celebrate it, we support it, and we thrive on it for the benefit of our employees, our students, and our institution.

　　Voluntary Self-Identification of Disability

　　As an executive branch state agency, the Baton Rouge Community College is required by La. R.S. 46:2597 to establish annual strategies and goals related to employment of individuals with disabilities. In order to effectively measure and report our progress to this end, La. R.S. 46:2597 requires us to ask employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five (5) years.

　　Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so (if applicable). Your answer will be maintained confidentially. Completing the form will not negatively impact you in any way. For more information about this form or the Americans with Disabilities Act, visit the Office of the State Americans with Disabilities Act (ADA) Coordinator’s website at https://www.doa.la.gov/doa/office-of-state-ada-coordinator/ .

　　Qualifications

　　Minimum Qualifications:

　　Required Education:

　　Associate degree in human resources, Business, or a related field.Minimum number of years and type of experience required.

　　Three (3) years of full-time, hands-on employee benefits, retirement plan, or leave administration experienceTraining and education may be substituted for the required education or experience.

　　Bachelors in any field will be accepted with an additional one (1) year of the required experience.

　　7+ years in a similar position at a Louisiana State agency will substitute for the degree and experience.

　　Required Knowledge, Skills, & Abilities

　　Advanced:

　　Working knowledge of employer benefit plan structures

　　Written and oral communication skills

　　Ability to work well with others at all levels of the organization

　　Working knowledge of and proficiency with a variety of computer word processing, spreadsheet, and database software applications.

　　Proficient:

　　Organizational & time management skills

　　HR best practices and laws/regulations related to benefits and pensions

　　Attention to detail, time management, and organization to ensure accuracy and timeliness

　　Preferred Qualifications:

　　Certifications/Licenses Preferred:

　　CEBS, CBP, SHRM-CP/SHRM-SCP, PHR/SPHRPreferred Experience:

　　5+ years of full-time, hands-on employee benefits, retirement plan, or leave administration experience.Preferred Knowledge, Skills, & Abilities

　　Working knowledge of Louisiana State retirement systems

　　Experience with Banner, PeopleSoft, and/or SAP

　　Higher Education experience

　　Louisiana state service (i.e., employment in a state agency in Louisiana)

　　Job Concepts

　　The Consultant for Benefits, and Retirement is primarily responsible for administering and maintaining BRCC’s insurance and retirement programs. These programs include but are not limited to, health, life, voluntary insurance plans, TRSL, ORP, LASERS, and voluntary supplemental retirement plans. The incumbent is also responsible for the administration of FMLA, Workers’ Compensation, and ADA-qualifying circumstances.

　　Employee Consultation & Education

　　Counsels employees, prospective employees, and retirees regarding benefit and retirement options while always maintaining the appropriate level of discretion and confidentiality.

　　Answers benefit inquiries and resolves benefit-related complaints.

　　In collaboration with the Manager for Total Rewards, coordinates the planning and execution of benefits orientations, annual enrollment meetings, and benefits fairs, including the development of communication materials.

　　Participates in designing, implementing, and maintaining benefits and retirement communication and education programs designed to enhance employee understanding of all options.

　　Communicates with surviving dependents upon death of employee/retiree and processes life insurance claims if applicable.

　　Maintains benefits-related information on the HR website.

　　Insurance & Retirement Maintenance

　　Enters premium deductions, demographics, and other relevant data into Banner and OGB’s eEnrollment portal for all enrollments, terminations, and changes, including those requiring qualifying events.

　　Processes enrollments, terminations, and changes for all voluntary products, such as dental and vision.

　　Processes all name and address changes with benefits vendors, following proper procedures.

　　Prioritizes processing tasks appropriately to minimize premium over/underpayments. Identifies any needed premium adjustments and provides documentation to the appropriate staff to ensure payroll adjustments are completed.

　　Computes premium adjustments for 9-month contract employees to ensure that premiums are paid during the summer and enters information into the appropriate systems.

　　Calculates payment plans for back premiums for employees on leave without pay. Calculates and processes one-time additional payments and refunds.

　　Requests HSA accounts through OGB eEnrollment, monitors site for confirmation of accounts, and enters appropriate HSA deductions in Banner and eEnrollment.

　　Monitors reports and processes coverage cancellations for overage dependents.

　　Maintains retirement enrollments in state retirement and Banner systems.

　　Maintains retirement-related information on the HR website.

　　Coordinates regular, disability, and Deferred Retirement Option (DROP) retirement enrollments. Facilitates employee retirement process by answering questions accurately, researching information when necessary, and completing the applicable retirement forms. Submits forms to the retirement system.

　　Serves as liaison with state retirement agencies. Works with benefits vendors, state retirement system offices, and OGB to resolve benefit issues in a timely manner.

　　Assists with Affordable Care Act (ACA) compliance by ensuring appropriate panels are updated in Banner accurately and timely.

　　Reconciliations & Auditing

　　Reconciles monthly benefits invoices following proper procedures and provides invoices to the Manager for Total Rewards for review and approval.

　　Reviews monthly Monitoring Report from OGB to ensure data congruence between the OGB and Banner systems.

　　Reconciles monthly retirement invoices to ensure contributions are withheld, employees are credited accurately, and any applicable back payments are credited in a timely manner. Researches discrepancies and corrects any errors detected.

　　Runs and reviews reports to identify changes in employment status and corrections needed. Takes appropriate action to correct retirement plan status.

　　Performs regular self-audits/quality checks of benefits- and retirement-related data.

　　Evaluates current processes to identify gaps and/or inefficiencies and solutions.

　　Creates and maintains standard operation procedures (SOPs) for assigned tasks.

　　Completes the TRSL Questionable Years report promptly, researching information when needed.

　　Completes the annual TRSL Return-to-Work audit and any other audits requested by retirement systems.

　　Monitors and makes updates as needed to the TRSL Contribution Correction Report.

　　Reviews assigned payroll processing error reports and correct as needed to ensure a clean payroll run.

　　Prepare and maintain employee files, assuring accuracy, compliance, and confidentiality.

　　Assist payroll team with compensation functions related to pay and benefits.

　　Coordinate with other agencies regarding the transfer of benefits for new employees hired from other state agencies.

　　Benefit Program Administration

　　Consults with employees and supervisors about policies & procedures related to leave options and regulations.

　　Manages, maintains, and coordinates Workers’ Compensation, FMLA, and ADA programs.

　　Determines FMLA eligibility; interprets and answers questions regarding federal law.

　　Develops and maintains a tracking system of employee notifications, required documents, medical certifications, expected return date, etc.

　　Communicates with payroll, and the hiring manager relative to an employee’s status

　　Compliance

　　Maintains compliance at all times with federal, state, LCTCS, and BRCC laws, regulations, and policies.

　　Maintains and expands knowledge and understanding of existing and proposed federal and state laws/regulations affecting human resource management, especially concerning assigned duties.

　　Other duties as assigned

　　Benefits for unclassified employees are determined by the individual hiring authority.