Job Summary:

　　This individual will be an integral part and lead role of the Learning and Development organization by leading and owning the Budget Oversight and process for all divisional six BUs and shared services, lead, manage and maintain the Learning Management System for all six BUs and Canada, partner with the Learning and Development Senior Director and Training Managers at the lead for Project Management for all L&D initiatives, will be responsible for overall administrative and operational tasks of the department, and exhibit the ability to collaborate in a cross functional capacity with all BUs Teams. This individual will lead and own the POA and Fast Start meeting timelines by leading the cross functions team meetings and communications to ensure adherence to all processes and deadlines.

　　Area of Responsibilities:

　　Primary Contact and Lead in L&D Department budget - Managing / Reconciling all MSAs, contracts, SOWs, and Purchase Orders (PO) 30% of time devoted

　　Lead role with Senior Director of L&D in each step of the budget processes

　　Oversee budget spend from start to end and streamline the forecasting process for all BUs

　　Lead proper onboarding of new vendors

　　Ensure proper support of contracts and execution

　　Lead all aspects the Master Service Agreement process

　　Lead and Own the SOW submission process

　　Monitor purchase orders (POs) to ensure appropriate funding and closed POs upon completion and assist with accruals and budget forecasting

　　Lead oversight during the budget submission process

　　Develop and lead Budget Tracker for each L&D Business Unit and Central Staff

　　Collaborate with Senior Director to create and drive the objectives and forecast

　　Collaborate with L&D Team Members to help meet departments timelines on projects

　　Set up and lead monthly meetings with each L&D member with L&D Senior Director and finance to review budgets

　　Meet with Finance team to review and reconcile purchase orders and ensure budget accuracy and report back to L&D Team

　　Continue to improve monthly/year-end accrual process inducing variance explanations

　　Review and code invoices to prepare for final approval

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　　Partner with Senior Director and Training Managers to lead operations and logistics for each commercial training meeting 30% of time devoted

　　Collaborate with internal and external business partners to coordinate logistic onboarding and meetings

　　Project Lead with the logistic operational planning for the Area Field Trainers Summit

　　Coordinate all aspects of Offsite training meetings; including all meeting logistics

　　Lead the cross functional team to identify and develop all processes and timelines for all POA and Fast start meetings, while holding each team accountable for their tasks

　　Develop materials for all training classes, including but not limited to Certificates for class certifications

　　Align with the Training Managers across divisions to align on the shared training calendar

　　Lead for All Project Management Projects, Programs, and Initiatives

　　Learning Management System and Technology 30% of time devoted

　　Developed, manage and oversee the Sun US and Canada organizations LMS

　　Oversee compliance of all field sales curriculum

　　Lead, identify and management of all technology training

　　Develop and share training and best practices for LMS to ensure quality user experience

　　Work with cross functional team as necessary to ensure LMS meets organizational needs

　　Identify and implement future capabilities

　　Understand Veeva Vault lead the linking of systems

　　Learning and Development Coordinator for Administration 10% of time devoted

　　Assist in the management of Senior Directors calendar

　　Manage Senior Director Expenses

　　Maintain organization of L&D work areas and storage closet

　　Take meeting notes at our weekly Training Department meetings and other meetings

　　Order L&D Supplies as needed

　　Education and Job Qualifications:

　　Bachelors Degree

　　7+ years Pharmaceutical experience

　　Certificate or degree in Project Management

　　5+ years of Budget Management for large department

　　Experience in management of Learning Management System

　　Experience with Veeva Vault system

　　Proficient in coordination of department administrative tasks

　　Ability to multitask in high paced environment

　　Oversight of curriculum across all BUs to assist in standardization, eliminate redundancy and demonstrate fiscal responsibility

　　Ability to work across boundaries to internal and external partners, influence and build consensus with various stakeholders in order to get results

　　Strong technical/functional skill

　　Strong analytical skills and ability to think strategically

　　Ability to communicate technical concepts to a wide range of stakeholders

　　Must demonstrate an ability to drive execution of key initiatives and meet all deadlines

　　Must have a strong ability to prioritize and work effectively in a fast-paced, dynamic environment

　　Must have strong oral and written communication skills

　　Proficient in Microsoft suite: Word, PowerPoint and Excel Required

　　We provide equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, military or veteran status, generic predisposing characteristics or any other basis prohibited by law.