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Clerical Assistant

Clerical Assistant-March 2024

Newark

Mar 28, 2026

About Clerical Assistant

　　Position Details Position Information

Recruitment/Posting Title	Clerical Assistant
Posting Number	23TM0531
Department	College of Nursing
Overview	The School of Nursing is one of eight schools that comprise the Rutgers Biomedical and Health Sciences (RBHS). As part of the RBHS, the School of Nursing offers unique opportunities in education, research, and practice at a leading national research university which is the state's premier, comprehensive, public institution of higher learning. Innovative academic offerings include bachelor's, master's, post-master's, DNP, and Ph.D. programs that are preparing nurse leaders of today and tomorrow at campuses located in Newark, New Brunswick, and Blackwood, NJ.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Clerical Assistant for the School of Nursing.Among the key duties of the position are the following: Holds an essential secretarial position within the division to support the divisional deans and day-to-day operations.
Position Status	Full Time
Hours Per Week	40
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at .
FLSA	Nonexempt
Position Salary	$55,000-$60,000
Payroll Designation	PeopleSoft
Terms of Appointment	Temporary Staff Appointment - Salaried 12 Month

　　Qualifications

Minimum Education and Experience	High school/vocational school education or equivalent, plus one of the following: a) Five years secretarial experience, one of which includes experience at executive secretarial level; b) Two years college level study plus three years of any equivalent combination of: secretarial experience, advanced secretarial training, or clerical training, provided executive secretarial experience accounts for one year of any such combination; c) An equivalent combination of secretarial experience and up to two years advanced secretarial training.
Certifications/Licenses
Preferred Qualifications	Bachelor's Degree in a related field or an equivalent combination of education and experience that demonstrates knowledge and understanding of academics, program design and execution, coordination, organization, facilitation, report analysis, and writing. Two (2) years of professional-level experience that includes writing reports and coordination of work and projects. Knowledge of higher education, preferably nursing or a health-related field a plus. Familiarity with Rutgers University Programs such as Banner, Marketplace, Cornerstone, and Canvas preferred.
Required Knowledge, Skills, and Abilities	Requires demonstrated data entry/word-processing/typing skills and working knowledge and the ability to use basic spreadsheet, word-processing, database software, and/or email. Must be able to communicate effectively. Must have effective client service skills. May require shorthand, stenographic, and/or machine transcription skills. May require the ability to group lead. Microsoft Office Suite and Adobe Literacy required.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

　　Posting Details

Posting Open Date	11/01/2023
Posting Close Date	03/02/2024
Open Until Filled	No
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

　　Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

　　Immunization Requirements Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

　　Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

　　It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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