BUDGET ANALYST - SES - 76003626

Date: Dec 12, 2024

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Requisition No: 842815

Agency: Highway Safety and Motor Vehicle

Working Title: BUDGET ANALYST - SES - 76003626

Pay Plan: SES

Position Number: 76003626

Salary: $50,000.00-$56,000.00 Annually

Posting Closing Date: 12/18/2024

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Office of Executive Director

Office of Financial Management

Budget Control

Career Service (CS) Opportunity

Open Competitive Advertisement

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history. Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position.

Contact Person: Rashaunda Kamakea, 850-617-3343, [email protected] .

The Organization

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

Our Benefits include

• Paid Parental Leave

• Annual and Sick Leave Package

• Nine Paid Holidays

• State Health and Life Insurance

• Educational Benefits

• Contributory Retirement Plan

To learn more about FLHSMV and why it’s a great place to work, visit our website at: flhsmv.gov/careers .

Duties and Responsibilities

The Budget Analyst -SES position is responsible for analyzing, coordinating, and compiling the collection of documents and data required to file reimbursement claims for Federal and State disasters with the Federal Emergency Management Agency (FEMA) and Division of Emergency Management (DEM). Responsibilities include but are not limited to the following: assists and coordinates program areas and management to evaluate and monitor requests resulting from disaster declarations and other reimbursement request, gathering all required documents for proper reconciliation (e.g., payroll reports, invoices, receipts, voucher schedules); completing all required grant and contract forms and financial spreadsheets; monitors status of the Department’s requests; assisting processing journal transfers related to corrections, verifying reimbursement; submitting all claims and invoices via e-mail or web-based systems; and working closely with Department members.

Assists in the preparation of monthly analysis in prescribed format comparing forecasted fiscal year expenditures for three of the Florida Highway Patrol Budget Entities. Identify areas where deficits are projected to occur. Determine and report cause of variance(s) between projected expenditures and spending plan. Identifying expenditure categories were deficits and significant variances are projected to occur. Makes recommendations and solutions Division Managers and other appropriate management. Initiate and implement appropriate budget action to resolve projected deficits. Process contracts and other documents against appropriate budgets. Maintain subsidiary records in prescribed format to facilitate the control of various appropriation categories. Use this information in the preparation and completion of monthly analysis.

Knowledge, Skills, and Abilities

Ability to reconcile accounts.

Knowledge of governmental accounting codes, such as fund organization, category, and object codes.

Ability to utilize problem-solving techniques.

Ability to communicate effectively with internal and external customers.

Ability to work independently as well as with a team.

Ability to plan, organize, and prioritize work assignments.

Skill in Microsoft Office applications including Access, Excel, Word, and Outlook.

Preferred Qualifications

Knowledge and Experience with grants, disaster recoveries, and contracts management and reconciliations

Experience submitting reimbursement claims and invoices to external parties

Experience reconciling funds

Understanding of payroll reports and payroll schedules

Outstanding customer service and communication skills

General Information

The elements of the selection process may include a skill assessment and/or oral interview.

Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. Fingerprints and associated information/biometrics will be retained in the FBI’s Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to or retained by NGI.

FLHSMV employees are paid once a month on the last workday of each month. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32308

Nearest Major Market:Tallahassee