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Assistant Program Administrator
Assistant Program Administrator-March 2024
Fairfield - 1715 E Tabor
Mar 28, 2026
About Assistant Program Administrator

  If you are a current YAI employee, please click this link to apply through your Workday account. (http://wd5.myworkday.com/wday/authgwy/yai/login.htmld?)

  Salary Range: $65,000 - $80,000Key responsibilities:

  Ensuring health, safety, and habilitation of the people we support consistent with agency philosophy and department practices.

  Provide assistance to the Program Administrator

  Ensuring the appropriate, therapeutically documented level of supervision in the residence, day program or community to ensure and protect the health and/or safety of the people we support.

  Providing program/floor coverage, when necessary.

  Promoting and maintaining the excellence of the programs

  Developing professional, empathic relationships with family members ensuring they are included in the team process.

  Leading and facilitating interdisciplinary team meetings and staff meetings to ensure effective communication. Attend regional and agency supervisor meeting or as directed by your supervisor. Attending and actively participating in the planning meeting for the people we support.

  Fostering interagency collaboration

  Bringing the organizational culture to life

  Ensuring a work environment that is free from harassment and discrimination

  Playing an active role in the hiring process; interviewing and selecting appropriate staff based on program needs

  Maintaining direct relationship with staff

  Building staff morale

  Fostering professional development through regular supervision, training, and evaluations.

  Supervising staff to ensure they are meeting the needs of the people we support and agency standards.

  Utilizing participatory management

  Fostering the Open-Door Policy

  Maintaining oversight and compliance of systems specific to role and responsibilities

  Fostering communication and maintaining professional between relevant supports including those within the program, within the agency, and supports outside the agency

  Overseeing all financial systems, maintaining records for the people we support and program expenditures.

  Operating the program within budgetary guidelines.

  Maintaining a safe environment for staff and the people we support and reporting any hazardous conditions.

  Ensuring the completion and maintenance of all paperwork and written records related to individual treatment. This includes but is not limited to medical records, treatment records, progress reports, data collection, behavior reports, incident reports, billing records, and all written communication systems.

  Reporting and monitoring incidents, as well as assist with the investigative process.

  Required to perform your responsibilities as they currently exist or may change in meeting the needs of the department, under the supervision of your supervisor/manager.

  Provide indirect support to all facility staff with the ability to work weekends

  Education and Experience:

  BA/BS strongly preferred

  Prior supervisory experience required

  Prior Direct Support Professional experience preferred

  Background in supporting people with intellectual/developmental disabilities or mental health preferred

  Additional Knowledge, Skills and Abilities:

  Strong interpersonal and problem-solving skills

  Well-developed writing skills

  Takes initiative

  Highly flexible personality type

  Valid Driver's License preferred depending on location

  Flexibility to respond to calls and programmatic needs beyond regular work hours

  Proficient in Microsoft Office

  Ability to learn/use Workforce Management software to effectively carry out essential business processes

  Pay range: 65,000K - 80,000K annually

  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. YAI is an Equal Opportunity Employer.

  Our Roots:

  YAI was launched in February of 1957 out of a small school in Brooklyn, New York. Initially staffed by Co-Founders Bert MacLeech and Pearl Maze MacLeech alone, their pilot program served just seven people. According to Bert, from its very beginning YAI has been dedicated to providing innovative services for the I/DD (intellectual and/or developmental disabilities) community. MacLeech envisioned a, “total life adjustment approach, emphasizing personal growth, social responsibility, employment goals, and the development of independence for the individual.” At a time when institutional living was the norm for people with I/DD, this vision was nothing short of revolutionary.

  YAI Today:

  Today, YAI has a team of over 4,000 employees and supports over 20,000 people in the I/DD community. This extraordinary growth shows the ongoing need for these important services, and YAI’s success in offering them. YAI supports people with autism, Down syndrome, and Cerebral Palsy, among others. Operating throughout Downstate New York and Northern New Jersey, YAI now offers more than 300 programs for people of all ages.

  Better Together:

  At YAI, we are driven by our mission of living, loving, working, and learning. This applies not only to the people we support, but to our staff as well. Commitment and passion for the work continue to unite employees and drive the organization forward. Empowering the people we support to reach their goals remains at the heart of our organization.

  http://www.yai.org/

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