Assistant Accountant

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　　Assistant Accountant

　　Salary

　　$25,600.00 - $41,000.00 Annually

　　Location

　　South Charleston, WV

　　Job Type

　　Non Classified Staff

　　Job Number

　　299

　　Division

　　Financial Affairs

　　Opening Date

　　01/10/2024

　　Description

　　The Assistant Accountant performs daily student and staff interactions regarding processing payments, providing accurate account details, and making payment arrangements for account balances per the established organizational policies and procedures. The Assistant Accountant is also responsible for a variety of data entry and secretarial tasks, including maintaining accurate payment records, submitting documentation for payments into the OASIS and Banner systems, and providing support to other financial affairs areas as needed. Problems faced in this position vary and require interpretation of account details and active knowledge of organizational policies to appropriately respond to or direct questions and concerns as needed. Salary range is 25,600-41,00. Actual offer will commensurate with education and experience.

　　Examples of Duties

　　• Ensures student account charges and payments are posted accurately

　　• Validates Banner cashier sessions and cash drawer balance daily

　　• Prepares daily deposits for the college's servicing financial institution

　　• Explains payment acceptance policies to students (e.g. 60/40 and Monthly Payment Plan Arrangements)

　　• Maintains records of active payment plan arrangements

　　• Assesses student accounts and places financial holds where appropriate

　　• Calculates and provides refund estimates to students who withdraw from school

　　• Reviews and answers general questions regarding all aspects of student accounts including financial aid, class registration, etc.

　　• Reports payments to collection agency when applicable

　　• Evaluates the drop list and remove students who have current Payment plan arrangements or third-party payers in place to ensure prevention of accidental registration removal

　　• Prepares third-party invoices

　　• Assists in the Workforce collection process

　　• Maintains working relationship with the bookstore regarding any issues that students may be having

　　• Creates Cash Receipt (CR) documents in OASIS for daily collections

　　• Retrieves OASIS documents from Cash Balance Query (CBALSQ) and Internal Transfers (IET & IGPayroll)

　　• Creates Banner Journal Entries for OASIS CR, IET, Online Payments (CRI), and IGP documents

　　• Links all documents in Banner to corresponding OASIS document numbers

　　• Maintains spreadsheets tracking time and compensation for temporary employees, tutors, and work study students

　　• Proofreads and enters completed timesheets for temporary employees, tutors, and work study students into the Kronos system

　　• Supports the primary payroll office as needed

　　• Scans and catalogs documents into Share Point digital file system for Financial Affairs department

　　• Retrieving additional supporting Banner and OASIS documentation upon request

　　• Other duties as assigned

　　Qualifications

　　An Associate Degree in Business, Accounting, or related field. Direct experience in this field can substitute for educational requirement.

　　1-3 years of experience in accounting and financial processes

　　1-3 years of experience working with financial systems

　　1-3 years of experience in handling larger sums of money

　　1-3 years of experience in providing customer service internally and externally

　　Knowledge of State government financial procedures

　　Knowledge of basic accounting and business principles

　　Knowledge of Institutional policies and procedures

　　Excellent customer service skills.

　　Skill in the use of personal computers and related software applications including Microsoft Office.

　　Record-keeping and bookkeeping skills.

　　Oral and written communication skills.

　　Analytical skills

　　Excellent organizational/time management skills.

　　Ability to maintain confidential information and records relating to students.

　　Ability and willingness to transfer technology skills software both Banner Finance and OASIS.

　　Ability to coordinate many different financial-related tasks, post payments or complete projects in a timely manner

　　Ability to learn and apply institutional and state guidelines and policies

　　Ability to interpret and analyze informational needs.

　　Ability to analyze and solve problems.

　　Ability to be organized as well as detail oriented.

　　Ability to work independently in the absence of supervision.

　　Ability to establish and maintain cooperative working relationships with those contacted in the course of work.

　　Ability to prioritize and adjust with changing needs

　　Additional Information

　　BridgeValley will not accept incomplete applications. Please fill out the application completely, even though the resume may include the same information.

　　Employment is subject to satisfactory results on background check.

　　Copies of transcripts may be sent but originals must be available prior to hire.

　　This posting does not reflect the entire job description and may be changed and/or modified, at any time, without notice.

　　We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor candidates requiring a visa.

　　BridgeValley Community and Technical College promotes student success, prepares a skilled workforce, and builds tomorrow's leaders by providing access to quality education.

　　BridgeValley is an an equal employment opportunity employer and affirmative action institution that does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status in its employment, programs, activities.

　　Please contact the Human Resources office at 304-205-6606 if you need assistance or reasonable accommodation in the hiring process.

　　Agency

　　BridgeValley CTC

　　Address

　　2001 Union Carbide Drive South Charleston, West Virginia, 25303

　　Phone

　　304-205-6606

　　Website

　　http://www.BridgeValley.edu/jobs