We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

JOB PURPOSE

The role will act as a support for the general running of the office focusing on key policy and regulatory matters regarding governance and administration. Support the Bank on all business strategies, initiatives, projects and operational issues.

KEY ACCOUNTABILITIES

Business Management Responsibilities:

Assisting the Authorised Management of Luxembourg to -

Gather data for use within Management Reports

Assist in the creation of a variety of Management Reports

Request source system static data setup

Contribute to the Business Continuity planning across the business

Assist Business Managers support Luxembourg in daily and exceptional activities

Governance Compliance:

Oversee governance and control functions/issues on behalf of the business -

Support the Bank in compliance with Change Initiative Risk Assessments (CIRAs) with respect to new initiatives

Support execution of new contracts and agreements with vendors and partners in collaboration with Corporate Services, Legal, and other internal stakeholders

Collaborate with internal partners to set up or remove access to CIBC systems as necessary

Complete and attest to CIBC governance functions –User System Access, Contract Review, etc.

Work with front office and internal partners in the implementation of new compliance and governance requirements

Support the Bank with internal and external audit matters such as auditor/regulator requests, findings and reports

Act as a compliance liaison (registrations, continuing education, working supervisory procedures)

Coordination of keeping Front Office Policies Procedures up to date and approved

Support in the investigation, document, and reporting of incidents and errors

Assist in the design and implement improvements to internal procedures and practices, and ensure that an effective and documented internal control structure is in place as evidenced by policies and procedures specific to the individual business activities

Assist Business Management managers and key infrastructure partners to ensure operational issues impacting the business are resolved

Finance/MIS:

Work with the business and Finance Business Support to develop:

Senior Management and Board Presentations

Presentations for onsite/offsite conferences

Ad-hoc presentations

Review, validate, and approve appropriate invoices from vendors and partners

Company Secretarial and General Office:

To service and take minutes of Executive Committee meetings and other meetings as required.

Designs and implements office policies by establishing standards and procedures

Oversight of the office requirements regarding roles, backups and gaps for health safety, first aid and fire warden positions.

Assist in administrative tasks related to Business Continuation Planning (BCP) policies and procedure of CIBC Luxembourg.

Support the Bank in regards to its Record Management duties.

Assist the Bank with the oversight and controls regarding the Teleworking Policy.

CROSS-FUNCTIONAL RELATIONSHIPS

Will require liaising and working with internal stakeholders in other CIBC offices. Liaison and interaction with external stakeholders such as CIBC clients, third party vendors and service providers.

Considering the nature and size of CIBC Luxembourg office, role would have close interaction with all staff members of the CIBC Luxembourg Office.

KNOWLEDGE AND SKILLS

Values matter to you. You bring your real self to work and you live our values – trust, teamwork and accountability.

Education You’ve Completed. Equivalent to University degree

Industry Experience. Strong knowledge of Financial Products (products and processes) with a minimum of 5-7 years of working experience in Capital Markets, ideally within derivatives businesses

Communication. Able to very quickly acquire knowledge, to demonstrate competence and to add value to the maintenance of internal processes and client relationships. Excellent interpersonal and presentation skills. Excellent oral and written communication skills.

Technical. Excellent working knowledge of PC applications (Excel, Word, Power Point).

Detail Oriented. Excellent analytical and conceptual skills. Efficient organizational skills to respond to shifting priorities on simultaneous projects.

Self-starter, motivated individual with an ability to work within a pressurised Front Office environment

Experience of working within Investment Banking, or relevant educational qualification

Strong attention to detail

Excellent communication skills

Accomplished analytical skill and an ability to interpret data

An ability to thrive within a Front Office environment and be able to prioritise tasks

Good Microsoft Office skill

Excellent communication and written skills

WORKING CONDITIONS

This role operates within a normal office environment.What you need to know

CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected]

You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit

Job Location

K2 Dolce

Employment Type

Regular

Weekly Hours

40

Skills

Accountability, Accountability, Analytical Thinking, Auditing, Board of Directors Presentation, Business, Business Continuity, Business Continuity Planning (BCP), Business Effectiveness, Business Management, Business Strategies, Capital Markets, Client Relationship Management, Communication, Cross-Functional Teamwork, Customer Experience (CX), Derivatives, Detail-Oriented, External Stakeholders, Financial Products, Front Desk Operations, Initiating Change, Internal Stakeholders, Interpersonal Relationships, Investment Banking {+ 8 more}

At CIBC, we are in business to help our clients, employees and shareholders achieve what is important to them. Our ability to create value for all CIBC stakeholders is driven by a business culture based on common values: Trust, Teamwork and Accountability.

Working with CIBC makes you a part of a work environment committed to our clients, employees and communities - a place where you can excel.

Every day, our 44,000 employees help our clients achieve their financial goals, because what matters to our clients, matters to us.