Position Type: Administrative Assistant/Clerical/Administrative Assistant Location: Educational Service Center Closing Date: Until Filled Job summary: To inspire and prepare each and every student with the confidence, courage, and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning through technical services that support accessible, equitable, and user-friendly systems to support all users to effectively and efficiently achieve the district mission. This position provides specialized clerical and technical duties for the Department of Instructional Systems as well as related responsibilities requiring creative solutions to specialized site/department needs. Answer correspondence and assemble highly confidential and sensitive information. Interact with a diverse group of external customers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, organize and carry out a diversified workload, and make recommendations for changes in department practices or procedures. Responsibilities and tasks include: Track fees and process payments in the district fee management system, including creating and mailing invoices to families for fees relating to 1to1 devices, monitoring the balance of unpaid fees and providing reports of the balance as needed, and monitoring the consistency of fee naming for all fees. Work with TSS I to issue fees from 1to1 repairs by contacting families regarding repair costs and following up with communications for unpaid fees. Maintain contact with Authorized Service Provider, including maintaining contracts, ordering supplies, maintaining product part inventory of parts, and replenishing parts as necessary. Maintain vendor warranty repairs; including creating repair requests, printing shipping labels, tracking warranty repairs, and shipping/receiving items. Respond to requests to provide mobile devices and supplies including during collection and deployment by maintaining orders of supplies to ensure fulfillment as needed. Provide device deployment and collection support by securing deployment/collection permits, scheduling planning meetings for individual sites, and scheduling shipping schedules for device delivery and/or pick up. Work collaboratively with AESP in District-Wide Technology Support for shipment of supplies and equipment to sites. Support Division of I2T2, as needed Performs other comparable duties of a like or similar nature as assigned. Minimum qualifications include: High school diploma or GED. Understanding of data entry concepts. Knowledge of spreadsheet and database management software and word processing skills. Fundamentals of general office and general administrative procedures and operation requirements. Understanding of office equipment and typical productivity software, databases or customized systems/applications. Knowledge of basic record retention, and record/file/database maintenance requirements. Understanding of data privacy requirements, laws, and rules as it pertains to job assignments. Knowledge, skills, and abilities include: The attributes of an efficacious learner: resourceful, self-directed, responsible, problem-solver, and skilled communicator. The ability to collaboratively solve problems. The ability to work in an organized, efficient, and processed-oriented manner. The ability to apply and follow record-keeping procedures and protocols to maintain and process data. The ability to perform work assignments requiring attention to detail, confidentiality, precision, and accuracy in accordance with set deadlines. The ability to perform assigned functions with minimal direction in accordance with the established set of departmental operations. Preferred qualifications include: Experience working in a K-12 school setting Proficiency in a language other than English (Spanish, Somali, Hmong, Vietnamese) Salary: View salary grid on Page 5, Section 1, and Classification, ages 6 - 7, Section 3 of the Administrative Education Support Professionals (AESPs) contract Work schedule: 8 hrs/day, 260/261 days per year Job type or FTE: Full-time; Year Round; Class IV-B Bargaining unit: Administrative Education Support Professionals (AESPs) Desired start date : February 5, 2024 Osseo Area Schools offers: Meaningful and impactful work Opportunities to grow professionally A variety of benefits Summer opportunities and more Equal Employment Opportunity Statement: Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer. Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy. Veteran s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application. Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007. Background Check Upon Conditional Offer: Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case-by-case basis.