University Advancement at the University of Virginia (UVA) is seeking a highly qualified candidate to join the Operations team as an Advancement Associate. The University of Virginia has a strong and reputable advancement community, boasting effective, results-oriented, and resourceful professionals. Our community comprises a robust central advancement organization, 12 University schools, and more than 25 University-related programs. We offer a wide variety of career opportunities, as well as an outstanding environment for professional growth and development.

　　The Advancement Associate will assist with administrative tasks such as travel and expense reimbursement, event and presentation preparation, scheduling and calendar management, data entry, and reporting. In addition, the Advancement Associate will provide support and coordination for a variety of other administrative tasks and assigned projects within Advancement Operations. The Advancement Associate will provide direct support to the Operations Leadership team and may work closely with the Senior Associate Vice President for Advancement Operations (AVP).

　　Key responsibilities:

　　Plan and staff meetings and team events, ensuring seamless execution.

　　Provide website maintenance to ensure up-to-date and relevant information.

　　Manage and coordinate schedules for key personnel.

　　Schedule and coordinate travel arrangements for team members.

　　Process reimbursements efficiently and accurately.

　　Assist with vendor relationships, including renewals and contract management.

　　Coordinate team projects to ensure tasks are completed on time and within scope.

　　Strong candidates for this role will have excellent organization and prioritization skills, with demonstrated proficiency in managing multiple tasks simultaneously. The incumbent will be detail-oriented with a high level of accuracy and have excellent written and verbal communication skills. Preference will be given to candidates with experience maintaining database records and producing reports, and utilizing design tools (e.g., Canva, Adobe Design Suite) to produce presentation materials.

　　Required Qualifications:

　　Education: High School Diploma or equivalent

　　Experience: At least two years of experience providing administrative support in an office environment. Experience as an intern or volunteer may qualify.

　　Preferred Qualifications:

　　Bachelor’s degree

　　At least three years of administrative experience supporting high-level leaders

　　Proficiency with Microsoft Office suite

　　Prior experience with CRM databases and other marketing or event software such as Advance, Marketing Cloud, Eventbrite, etc.

　　Strong organizational and multitasking skills.

　　Experience with data entry and management.

　　Excellent written and verbal communication skills.

　　Ability to work collaboratively in a team and independently.

　　Detail-oriented with a high level of accuracy.

　　Experience creating presentation materials

　　Success in this role requires someone who is action-oriented, with strong customer focus, savvy interpersonal skills, and the ability to work in a fluid and quickly changing environment. If this sounds like you, come join our team as we approach the conclusion of our Honor the Future fundraising campaign.

　　UVA Advancement offers a flexible and hybrid workplace. All team members must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using a variety of technologies and tools. This position is eligible to be worked remotely although occasional travel to our shared office space located in Charlottesville, Virginia, is required. For questions about the application process please contact Daniel Strong, Senior Recruiter at [email protected]

　　For additional information about the position, please contact April Sibiski, at [email protected].

　　Diversity, Equity & Inclusion

　　Committed to attracting and retaining a diverse staff, University Advancement honors your experiences, perspectives, and unique identity. Together, we strive to create and maintain working environments that are inclusive, equitable, and welcoming so we can best achieve our mission of supporting our broadly diverse partners, schools, and networks of engaged alumni, parents, and friends of the University.

　　This is an non-Exempt level, benefited position. This position will remain open until filled. This position is a restricted position and is dependent upon project need, availability of funding and performance. The anticipated Hiring Range: $45,000 - $50,000 and will be commensurate with education and experience. The University will perform background checks on all new hires prior to employment. Applicants will not be considered for work Visas.

　　To Apply:

　　Please apply here (http://jobs.virginia.edu/us/en/job/R0056623/advancement-associate-uao) .

　　Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents:

　　• Resume

　　• Cover letter

　　Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

　　References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

　　For questions about the application process, please contact INSERT RECRUITER’S NAME, INSERT RECRUITER TITLE at INSERT EMAIL

　　For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

　　MINIMUM REQUIREMENTS

　　Education: High School Diploma required

　　Experience: At least 2 years of related experience

　　Licensure: None

　　PHYSICAL DEMANDS

　　This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

　　The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.