APPLICATION INSTRUCTIONS:

　　CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

　　CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

　　If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

　　JOB DESCRIPTION AND POSITION REQUIREMENTS:

　　The Department of Biochemistry & Molecular Biology (http://science.psu.edu/bmb) Forensic Science Program is seeking an Administrative Support Coordinator 2. Reporting directly to the Director of the Forensic Science Program, the Administrative Coordinator will provide comprehensive executive-level administrative support to the program, students, and faculty. This individual should be energetic, enthusiastic, and organized.

　　Support provided for the Director includes handling confidential information and material, independent thinking, good judgment, and discretion. This position will serve as part of the Administrative Team along with the Department's Administrative and Financial Coordinator.

　　Specific tasks include but are not limited to the following:

　　• Manage the Program Directors' calendar appointments and meetings that require coordination with multiple internal/external individuals and groups, preparing agendas and materials for such meetings, taking minutes for departmental meetings, providing administrative support for faculty searches, assisting with the planning, and coordinating departmental events.

　　• Assist with keeping track of important FEPAC deadlines, databases, and supporting documents needed for recertification.

　　• Plan, organize, coordinate, and oversee daily office activities including being the point of contact for candidates during the interview process; coordinate travel arrangements, and make reservations.

　　• Assist in the management of the program’s budgets to include planning, execution, and reconciliation. Assist with maintaining the general office budget, resolve expenditures against multiple internal orders; assemble travel expenses and receipts, reconcile expenditures, and enter travel reimbursement in SAP Concur; and prepare and process various financial reports in the System for Integrated Management, Budgeting, and Accounting (SIMBA). Provide budget reports to the Director, and Forensic Science Faculty. Maintain inventory and order/purchase office supplies.

　　• Process all the program purchase orders, Shop OnLion purchases, and initiate payment for invoices for the program office, and program faculty.

　　• Provide backup financial support to the department's business office, the department budget administrator, and financial coordinator.

　　• Assist the Director with teaching assignments; course assistant assignments and coordinate all SRTE assignments for teaching faculty. Facilitate all course assistant hires with the department hiring manager.

　　• Supervise the administrative support staff for curricular affairs and serve as the contact for the Office of the Physical Plant facilities, and IT matters.

　　Education and Experience:

　　Typically requires a High School diploma or higher plus two years of related work experience, or an equivalent combination of education and experience.

　　The successful candidate will be expected to maintain strict confidentiality, determine/adjust priorities on an ongoing basis, and be self-directed in taking initiative and responsibility for various processes and projects. Must also have excellent written and oral communication skills, as well as the ability to establish and maintain good working relationships. Proficiency in Office 365 including Word, Excel, and Teams is essential. Training in LionPATH, SIMBA/SAP Concur is preferred.

　　Additional Information:

　　Application materials must be submitted online and must include a cover letter of interest and resume. Candidates must be authorized to work in the United States without sponsorship.

　　The Eberly College of Science is supportive of flexible/hybrid work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. This position will require in-person work at least three days per week. Questions related to flexible/hybrid work arrangements should be directed to the hiring manager during the interview process.

　　The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

　　CAMPUS SECURITY CRIME STATISTICS:

　　Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

　　Employment with the University will require successful completion of background check(s) in accordance with University policies.

　　EEO IS THE LAW

　　Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

　　Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

　　PA State Labor Law Poster

　　Affirmative Action (https://policy.psu.edu/policies/hr11)

　　Penn State Policies

　　Copyright Information (https://www.psu.edu/copyright-information)

　　Hotlines

　　University Park, PA