Job Title: Administrative Coordinator / Administrative Assistant / Data Entry Specialist

　　Location: Pennsauken Township, NJ 08110

　　Duration: 3-6+ months With possibility of Extension.

　　Note: Data entry with ERP, with SAP experience.

　　Job Description:Reviews, processes and routes blanket purchases and requisitions for non-stock outside purchases and services and DRPA stock supply reservations for all Operations Departments among the multiple bridge facilities. Provides data entries and all procurement information into SAP procurement software. Creates and assists in screening requisitions to help assure compliance with Purchasing requirements. Assists in troubleshooting, analyzing and resolving problems associated with procurement processing, receiving and vendor invoicing. Ensure PO's match in order to allow for payment processing. Apply receiving and upload packing information in SAP invoice section as proof of delivery; prepare documents for payment in a timely manner; communicate any discrepancies in billing or purchase order to Finance. Ensure accurate payment is processed with vendor.Compiles, records and assembles employee Procurement- Card and Uniform Card receipts and logs. Prepares for reallocation of all P-Card purchases for all Bridge Operations P-card holders and processes reallocation entries into SAP financial system software. Certify that all employees follow P-card policy by not going over credit limit/budget. Apply and reallocate all employee purchases in SAP in timely manner; ensure all receipts and reallocated items are properly coded to conform to Cost Center and General Ledger accounts and match reallocation content in SAP Goods Receipt section. Analyze, monitor and report observed P-Card trends to management as required.Supports the department's budgeting activities including research, historic expenditure data, generating reports and analyzing data and preparation of the Operating Budget for all bridges. Supports development, compilation and monitoring of Operating and Capital Budgets. Monitor and confirm that all departments stay within yearly budget; inform management of balances within Cost Centers to track spending. Research and resolve budgetary and expenditure issues; follow up if needed. Prepare and print master data report for Bridge Director to track and monitor spending of Operating and Capital Budgets. Corroborate with all departments for accuracy.Prepares reports for traffic, labor tracking, toll activity, motorist assistance program activity and other bridge-specific statistical data.Compiles Capital Labor hours for all facility capital project activity and preparing Capital Labor computations and other Work Order data for review by Operations management. Verify Client hours are tied in and accounted in Time Administration. Collate and preview reports related to capital labor for multiple facilities and review with Bridge Director.Serves as Time Administrator for bridge personnel for the review, reconciliation, correction and adjustment of employee time in the SAP payroll time software for weekly payroll and run related reports (base time, sick time, overtime and meals). Monitors for adherence to employee overtime, booked overtime and overtime meal usage policy as it pertains to Time Administration; ensure that all requisitions are accurately applied and charged to correct work order in time administration for accountability and daily labor. Validate that all time is entered in a timely manner to meet DRPA/PATCO deadline for payroll.Participates in the programming and updating of the content of electronic communications including facility-wide electronic bulletin boards (ie plasma screens) and bridge specific intranet sites for all bridge facilities.Liaison for all payment processing by performing electronic receivables entry into SAP accounting software for vendor payments due; coordinate and reconcile invoices and payments between Finance, Accounts Payable and Operations Supervisors. Troubleshoot and solve problems related to vendor invoice reconciliations. Acts as point of contact for all changes and vendor requests; submit changes to the appropriate contact.About our Company: -

　　22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.

　　Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.

　　“22nd Century Technologies is an Equal Opportunity Employer" and “US Citizens & all other parties authorized to work in the US are encouraged to apply."

　　All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.