Agency Children & Family Services, Office of

　　Title Administrative Assistant Trainee 1/2

　　Occupational Category Administrative or General Management

　　Salary Grade 11

　　Bargaining Unit M/C - Management / Confidential (Unrepresented)

　　Salary Range From $38293 to $56996 Annually

　　Employment Type Full-Time

　　Appointment Type Contingent Permanent

　　Jurisdictional Class Competitive Class

　　Travel Percentage 0%

　　Workweek Mon-Fri

　　Hours Per Week 40

　　Workday

　　From 6 AM

　　To 6 PM

　　Flextime allowed? No

　　Mandatory overtime? No

　　Compressed workweek allowed? No

　　Telecommuting allowed? No

　　County Tompkins

　　Street Address Finger Lakes Residential Center

　　250 Auburn Road

　　City Lansing

　　State NY

　　Zip Code 14882

　　Minimum Qualifications One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer;AND successful completion of the four core administrative support coursesAND completion of four elective administrative support courses, as designated by the agency. Proof of passing a keyboarding test will be required for those who have not previously served in a keyboarding title or have not yet taken a keyboarding test.A two-year traineeship (Administrative Assistant Trainee 1 & 2 NS= Grade 8 and 10 and leading to Administrative Assistant 1, Grade 11) is available. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.This position may be designated 55 b/c and is subject to verification of applicant eligibility.

　　Duties Description Review incoming correspondence and draft responses where appropriate. Review outgoing correspondence for grammar, spelling, etc. Research background information. Transmit instructions to staff and conduct follow-up. Handle telephone calls, assist visitors, and respond to questions. Coordinate and arrange meetings. Establish office procedures. Set up and maintain office filing systems (including electronic). Resolve day-to-day operational problems. Coordinate information flow by acting as liaison among key executives, staff, other employees, and the public. May supervise clerical staff. Additional duties will be discussed in detail during the interview.

　　Additional Comments Background Investigation Requirements:1) All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information, and may be required to pay any necessary fees. 2) All prospective employees will be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees.3) For Division of Juvenile Justice and Opportunities for Youth (DJJOY) prospective appointees will be checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. The Office of Children and Family Services (OCFS) is an equal opportunity employer. OCFS does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics. We devote special attention to dismantling racial injustice and recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff, and encourage applicants from marginalized communities to apply. All applicants must be dedicated to working in and sustaining an environment of inclusion that affirms and celebrates the backgrounds, learned and lived expertise, whole identities, and individual perspectives of our staff. Applicants of all backgrounds and experiences are encouraged to self-identify during the application process. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.? If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at [email protected]. ?

　　Some positions may require additional credentials or a background check to verify your identity.

　　Name New York State Office of Children and Family Services

　　Telephone 518-473-7936

　　Fax 518-473-6122

　　Email Address [email protected]

　　Address

　　Street Bureau of Personnel - AAC

　　52 Washington Street, 231 North

　　City Rensselaer

　　State NY

　　Zip Code 12144

　　Notes on Applying Qualified candidates should e-mail their resume and letter of interest to [email protected] You MUST include the Vacancy number of the position in the subject line of your email and/or cover letter to ensure receipt of your application. In order to qualify you for the position when you have current or prior New York State employment, you may be contacted by OCFS Personnel for your social security number to confirm your employment history.