Administrative Assistant - Landfill

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　　Administrative Assistant - Landfill

　　Salary

　　$46,822.00 Annually

　　Location

　　Winchester, VA

　　Job Type

　　Full-Time

　　Job Number

　　4204-00008

　　Department

　　PUBLIC WORKS

　　Division

　　PUBLIC WORKS/LANDFILL

　　Opening Date

　　01/18/2024

　　Description

　　Benefits

　　Description

　　SUMMARY: Performs skilled level clerical, mathematical and computer work as pertains to the department function to ensure efficient office management. Work performed under minimum supervision. Performs receptionist duties.

　　Essential Functions

　　ESSENTIAL DUTIES AND RESPONSIBILITIES: The requirements for this position include, but are not limited to, those outlined below. All job functions, education and experience, general knowledge and abilities, and physical requirements are subject to possible modification to reasonably accommodate individuals with disabilities to enable them to perform the essential functions of the job. This document does not create an employment contract, implied or otherwise. It is the employer’s discretion to add or change the duties or requirements of this position at any time.

　　Assists in operating the landfill scales.

　　Assists with maintaining and researching files.

　　Codes, copies, and tracks all expenditures.

　　Verifies and balances bills and statements.

　　Balance cash and credit transactions against daily scale receipts.

　　Assists in the preparation of monthly and annual reports.

　　Processes and maintains time records for full- and part-time staff in an accurate and timely fashion.

　　Composes and types letters and other correspondence from rough draft, copy or marginal notes.

　　Checks forms and reports for accuracy, completeness, and conformity with established procedures.

　　Orders office supplies.

　　Answers telephones and responds to telephone inquiries.

　　Deals effectively with walk-in visitors.

　　Performs related duties as assigned.

　　Typical Qualifications

　　EDUCATION: Any combination of education and experience equivalent to graduation from high school supplemented by computer and clerical courses.

　　EXPERIENCE: Four (4) to five (5) years of clerical and computer experience performed in similar, professional environment.

　　OTHER KNOWLEDGE, SKILLS AND ABILITIES: Thorough knowledge and use of standard office practices, procedures, and clerical techniques. Skilled in the use of business English, spelling and mathematics. Ability to type/keyboard accurately at a reasonable rate of speed. Skilled in computer operations using various programs. Ability to file alphabetically and follow difficult oral and written instructions. Ability to compose correspondence and other materials independently or from verbal instruction, marginal notes, or drafts. Skilled in the use of standard office equipment. Ability to establish and maintain effective working relationships with co-workers. Ability to greet and assist the general public and possess excellent telephone etiquette.

　　CERTIFICATES, LICENSES AND/OR REGISTRATIONS: Possesses a valid driver’s license.

　　Supplemental Information

　　PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Requires moderate physical effort working almost exclusively with lightweight materials (up to 30 pounds) including but not limited to walking, talking, stooping, sitting (for extended periods), kneeling, bending, reaching and gripping. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels, and visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities. Office work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g., business office, light traffic). Position requires weekend work.

　　All positions are subject to a criminal background check for any convictions that relate to the job duties and responsibilities.

　　The County’s EEO Utilization Report is available at www.fcva.us/jobs