Clerk, Counseling

　　8 hours per day/10 months per year

　　Fair Labor Standards Act Status: Non-Exempt

　　We appreciate your interest in employment with Vancouver Public Schools (VPS). All applications are considered and reviewed. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation. Unfortunately, due to the number of applications received, not all applicants will receive an interview.

　　Résumés should include education, relevant experience (including current position), and skills which highlight the qualifications of the position to which a person is applying.

　　All district employees are encouraged to review their personnel file periodically to ensure that their file includes current and relevant documentation that supports their education, experience, training, etc., as it relates to qualifications described on job postings.

　　Failure to submit a full application package will result in disqualification.

　　Internal applicants must have current transcripts or documentation to confirm education on file or included with the application.

　　External applicants must include transcripts or documentation to confirm education with application.

　　Qualifications:

　　Possess a high school degree or comparable equivalent

　　Minimum of one (1) year of job related experience which demonstrates ability to work independently, with a minimum of supervision and function in a dynamic, fast-paced, continually changing environment with frequent interruptions, OR

　　Documented credits from an accredited university, college, community college, or business school may be used to fulfill or help fulfill the one (1) year of job-related experience. Forty-five (45) quarter credits or thirty (30) semester credits are equivalent to one full year of job-related experience.

　　Recency (prior 10 years) and substance of work experience will be considered in determining applicant qualifications

　　Experience which demonstrates excellent customer service abilities, interpersonal skills, team player attitude, and the ability to manage situations

　　Experience which demonstrates a high level of attention to, and management of, detailed information

　　Experience which demonstrates strong organizational skills and the ability to meet deadlines

　　Possess excellent problem solving, analytical, and conflict resolution skills and ability to think quickly

　　Experience which demonstrates excellent written communication skills and have ability to compose and proof correspondence, as needed

　　Experience using Microsoft Office/Suite (including Word and Excel)

　　Experience using Microsoft Office/Suite (including Access and PowerPoint) preferred

　　Possess skill in working with numbers, mathematical computations, and worksheets

　　Willingness to learn new technology

　　Working knowledge and demonstrated experience in GMail, Absence Management, Pagemaker or similar desktop publishing programs, and Student Information System through Skyward is preferred

　　Knowledge, Skills, and Abilities:

　　Ability to interpret written/oral directives and to apply district rules, regulations, procedures, and policies

　　Ability to understand, recognize, and protect highly confidential information

　　Ability to operate office machines and equipment

　　Ability to effectively communicate with and appreciate individuals from diverse, socio-economic backgrounds

　　Ability to advance and adapt with technological changes and work with program applications

　　Ability to establish and maintain effective working relationships with staff, students, parents, business and community groups and/or other members of the public

　　Ability to establish, manage, and maintain accurate files and records for district reports

　　Ability to coordinate, review, and direct staff, students, parents, and/or volunteers while maintaining effective working relationships

　　Other Requirements:

　　Ability to lift and move moderately sized objects up to 50 pounds

　　Regular attendance to carry out the duties and responsibilities of the position to achieve program requirements

　　Essential Functions:

　　Treats co-workers, supervisors, students, parents and others with dignity and respect at all times

　　Serves as a positive role model for students, and practices the behaviors that are expected of our students

　　Works in a flexible and cooperative manner

　　Answers telephone and walk-in inquiries from students, staff and the public. Forwards messages and directs visitors. Maintains appointment calendars, directs the work of students or volunteers.

　　Maintains records for college bound applications, forecasting, and class schedules. Posts critical dates and meeting information for students.

　　Maintains office files, forms, reports, applications, fee waivers, as needed. Provides current, accurate supply of forms.

　　Maintains files for Running Start applications, forecasting, and class schedules. Posts critical dates and meeting information for Running Start students.

　　Assists with coordination of activities or events that involve students, staff, other schools and the administration offices. May solicit volunteer help.

　　Coordinates parent-teacher, parent-counselor conferences, to include the scheduling of interpreters

　　Receives and processes all requests for student homework, both long and short-term. Interacts with teaching staff, parents, and tutors to provide a steady flow of homework during student absences.

　　Processes, mails, and faxes all transcript requests for current and prior students

　　Maintains SAT/ACT records for current and prior students to include SAT/ACT applications, fee waivers, websites, etc

　　Transmits to staff all transfer grade information for incoming students and maintains records on an annual basis

　　Assists parents and new students in the registration process

　　Assists counselors by coordinating appointment schedules, preparing and typing materials, (development of materials, layout and design for format and proofing), preparing transparencies, copying material and coordinating timelines

　　Makes contacts, compiles database and coordinates volunteers assisting teachers/students in the classroom

　　Types reports, correspondence, announcements, notices, checks, certificates, contracts, and other material from verbal direction or from written draft. May compose materials; proof material for accuracy of format, grammar, typing and compliance with procedural instructions. Gathers and compiles information/data for the development or completion of reports, special projects and decision-making processes.

　　Maintains clean and orderly work area; may arrange for recycling or storage of material and equipment

　　May direct students who work in school program and activities and monitors students who are being disciplined

　　May provide support for the International Baccalaureate Magnet (CRHS)

　　May provide clerical and proctor support for large scale assessments (district, state, etc) (CRHS)

　　May schedule students into online course work ( Heights )

　　May keep records fo partnerships with online vendors ( Heights )

　　May assist administration and guidance team with supporting student interventions in Academy (Bay)

　　May assist with all identified student assessment measures and supports the testing coordinator in the implementation of these tests (Bay)

　　May support the administrator in charge of safety and security (Bay)

　　May assist guidance team with inputting grades and updating student academic history (Bay)

　　Performs other tasks and assumes other responsibilities as assigned by administrator in alignment with their job classification

　　Benefits/Compensation:

　　Salary range: New employees will start at the minimum hourly rate in the salary range. However, employees who have verified prior years of service in a similar occupational status from other Washington School Districts or Education School Districts, may receive experience credit towards salary placement. Salary schedules can be accessed here (https://vansd.org/salary-schedules/) .

　　Benefits: Employees who are anticipated to work at least 630 hours may be eligible for health, dental, vision, flexible spending accounts, life, and disability insurance benefits. Detailed information, including further eligibility criteria, can be found here (https://www.hca.wa.gov/employee-retiree-benefits/school-employees) .

　　Retirement: Employees may be eligible for retirement benefits through the Washington State Department of Retirement Systems (DRS). Eligibility is based on FTE. Detailed information can be found here (https://www.drs.wa.gov/) .

　　Time Off: Vancouver Public Schools offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, and bereavement leave. Additional negotiated leave options can be found in the associated Comprehensive Professional Agreement (CPA) for this position VAESP CPA (https://vansd.org/wpdm-category/vaesp-comprehensive-professional-agreement) .