Description

　　Summary

　　The Administrative Assistant acts primarily as the office receptionist providing a high degree of customer service to office guests, applicants, students and the general public. Also, this person will assist staff as necessary with all Office of Admissions functions and responsibilities.

　　Essential Duties and Responsibilities

　　Provide quality customer service to all in office guests and to persons by telephone and email.

　　Generate basic statistical reports and department presentations as necessary.

　　Assist with departmental social media marketing efforts.

　　Assist with scheduling visits/interviews for admissions programs.

　　Assist with department mail and distribution.

　　Compile informational folders for visitors, career fairs, and summer tours.

　　Assist with interview day facilitation and coordination of all programs as needed.

　　Monitor office supplies and place orders.

　　Assist with General Admission's e-mails as necessary.

　　General office filing and records management.

　　Process and generate inquiry letters and mail MWU information to the general public.

　　Additional duties as assigned.

　　Qualifications

　　To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This individual must be able to work in a constant state of alertness and safe manner and have regular, predictable attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　Education and/or Experience

　　High School diploma or general education degree (GED) required. Associate’s degree (A.A) or equivalent from two-year College/Technical school desired; 1-2 years of related administrative experience required, preferable in a higher education or professional setting.

　　Computer Skills

　　Computer proficiency in MS Office (Word, Excel, Powerpoint, Outlook). Knowledge of statistical report generation, social media, and database management preferred.

　　Physical Demands

　　The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　While performing the duties of this job, the employee is occasionally required to walk; reach with hands and arms; Stoop, kneel, crouch or crawl. The employee is frequently required to sit; use hands to handle or feel, talk and hear. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close, distance, color and peripheral vision.

　　Work Environment

　　The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

　　Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.

　　We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child/dependent care account. We offer a work life balance with competitive time off package including paid holiday’s, sick/flex days, personal days and vacation days. We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program. Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility.

　　Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.

　　Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

　　The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)