ADMINISTRATIVE ASSISTANT III- LEESBURG CLINIC

　　Recruitment # 24-113-0384

　　Date Opened 1/24/2024 08:00:00 AM

　　Closing Date 1/27/2024 11:59:00 PM

　　Salary Range $43,818.13-$74,490.82

　　Department HEALTH SERVICES

　　Job Type Open and Competitive

　　Full/Part-Time Full-Time

　　Benefits Full Benefits

　　Reg/Temp Regular

　　Go Back Apply View Benefits (https://www.loudoun.gov/5010/Employee-Benefits)

　　Introduction Loudoun County is one of the fastest growing county in the country, known for its excellent quality of life and strong economy while embracing its historic presence. Located 35 miles west of Washington DC, Loudoun County offers diverse cultural, recreational, and educational opportunities.

　　The mission of The Health Department is to provide health services that enhance and ensure the health of all Loudoun County residents.

　　Job Description

　　The Loudoun County Health Department (LCHD) seeks a talented and highly motivated individual to serve as an Administrative Assistant to support the Clinical Health Services division and report directly to the Customer Service Supervisor in our Leesburg, Virginia office. Core work hours are Monday-Friday, 8:30 a.m. to 5:00 p.m.

　　Under general direction, this position will perform complex administrative, customer service, project, and special program support work, including purchasing and administrative support to the divisions under the supervision of the Customer Service Supervisor. An incumbent in this position performs a wide range of administrative support work in the areas of data collection, budget tracking, purchasing, supply ordering, research, maintenance requests, filing, scheduling, meeting, and operational functions of the Community Health Services Division.

　　Specifically, this position includes, but is not limited to, the following responsibilities:

　　Coordinates Meetings.

　　Orders Office Supplies and Equipment.

　　Provides Customer Service.

　　Directs Incoming Calls.

　　Handles Incoming and Outgoing Mail.

　　Coordinates Storage and Records Retrieval, inventory control and management

　　Maintains and tracks data using spreadsheets and/or databases; maintains statistics and documents.

　　Provides administrative support for individuals or teams; records information; generates notices and maintains records.

　　Provides assistance with forms, editing, proofreading, submissions, and procedures.

　　May provide project management support to teams within Community Health Services

　　Monitors copiers, scanners, printers, and fax machines used in the Department and assures all equipment is operational; arranges for regular service and/or repairs; places facility work orders for the Department.

　　Answering phone calls

　　Setting up appointments in the database

　　Manages booking and operations of the conference room; maintains the appearance of the conference room.

　　Coordinates meetings, presentations, catering, and some events.

　　Provides backup assistance to other team members

　　Reconciles daily receipts or accounts receivable/payable.

　　The ideal candidate should have the following:

　　Knowledge of business English, proofreading, and spelling.

　　Excellent oral and written communication skills.

　　Ability to work with culturally diverse populations.

　　Skill with Microsoft Office Suite software applications.

　　The hiring salary is commensurate with the experience.

　　Job Requirements

　　High School diploma or equivalent; three (3) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience.

　　Preferred:

　　Customer service and medical office experience

　　Bilingual skills in Spanish/English

　　Special Requirements

　　Valid driver's license and good driving record (driving records may be reviewed annually for continued qualification)

　　Post Conditional Offer Contingencies

　　Pass background checks, including criminal, fingerprinting, and DMV checks.

　　Have or obtain a Notary Public certificate within 30 days of hire.

　　Pass TB test within 10 days of hire. Vaccination or proof of vaccination as required for Health Care Personnel by the Virginia Department of Health as required by the assignment.

　　Conclusion

　　Loudoun County Regular Full-time Employees are eligible for full benefits including but not limited to the following as a part of a total rewards package!

　　Retirement from the Virginia Retirement System (VRS)

　　Annual leave

　　Sick leave

　　Annual Paid Holidays

　　Group Health Plan

　　Group Life Insurance

　　Exceptional Performance Recognition

　　Credit Union Membership

　　Employee Assistance Program (EAP)

　　Education and Career Development

　　Click on a link below to apply for this position:

　　Fill out the Application NOW using the Internet. If you have questions about how to apply online, you may contact us by phone at (703) 777-0213 or email us at [email protected]. EOE.