Administrative Assistant II

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　　Administrative Assistant II

　　Salary

　　$56,062.56 - $68,440.92 Annually

　　Location

　　Nevada City, CA

　　Job Type

　　Full Time

　　Job Number

　　2024-0022

　　Department

　　Public Works Admin

　　Opening Date

　　01/23/2024

　　Closing Date

　　2/6/2024 8:00 PM Pacific

　　Description

　　Benefits

　　Questions

　　Definition and Class Characteristics

　　Interviews for selected candidates will be held on February 13th and 14th.

　　Nevada County Public Works Department is hiring a full-time Administrative Assistant II to help support their teams! This position provides support to the various divisions of Public Works namely; Fleet Services, Engineering, Road Maintenance, Solid Waste, Transit Services and Wastewater.

　　Main Duties:

　　Researches and processes various departmental documents, records and forms requiring interpretation and administration.

　　Supports Department needs for technology and other office supplies.

　　Manages public-facing webpages.

　　Writes and/or edits various documents, e.g., Board memos, minutes, contracts, policies and procedures, etc.

　　Provides administrative and customer service support.

　　Interprets policies, procedures, regulations, systems and precedents relating to responsibilities assigned.

　　Conducts research and analysis for special administrative projects as assigned.

　　Answers and appropriately routes emails and phone calls.

　　The ideal candidate will:

　　Employ effective communication, collaboration and interpersonal skills to develop and maintain good working relationships with numerous points of contact

　　Possess good written and verbal communication skills, and the ability to adapt their communication style to meet the needs of customers; both internal and external

　　Work independently, and often alone, able to prioritize work and remain flexible when priorities shift

　　Be a detail oriented, organized, self-starter who can apply critical thinking skills to daily work and special projects in order to stay on top of many ongoing tasks.

　　Provide excellent customer service utilizing emotional intelligence to assist staff and customers

　　Be intuitive to learning software/systems, processes, and web site use and updates

　　Why Nevada County? Our leadership values employee development and engagement, promotes open and transparent communication, sets us up to be a successful organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides relevant programming to keep us safe and balanced. Providing positive customer service to our community members and employees is our top priority!

　　The county offers full-time employees with a competitive benefits package including retirement through CalPERS, vacation, holiday, and sick leave, orthodontics coverage and 457 options. Incumbents in this position may be eligible to telework and/or work a flexible schedule.

　　We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview.

　　The County offers a tuition reimbursement program for all employees.

　　Nevada County is a qualifying employer for the Public Service Loan Forgiveness (PSLF) program (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) through the Department of Education .

　　To read the full job description,click here (https://www.governmentjobs.com/careers/mynevadacounty/classspecs/1070424?keywords=administrative%20assistant%20i&pagetype=classSpecifications) .

　　Benefits Guide

　　The Benefits Guide (https://www.nevadacountyca.gov/DocumentCenter/View/50968/Nevada-County-2024-Open-Enrollment-Benefits-Guide) is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unit summaries and agreements (MOUs) (https://nevadacountyca.gov/475/Memoranda-of-Understanding-MOUs) for additional benefit information for each employee group.

　　Health Insurance

　　The County sponsored plan for 2024 is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs.

　　2024 Health Insurance Plans

　　Anthem Select HMO

　　Anthem Traditional HMO

　　Blue Shield CalPERS Access+ HMO

　　Blue Shield Trio HMO

　　Kaiser HMO

　　PERS Gold PPO (County sponsored plan)

　　PERS Platinum PPO

　　PORAC (Available to PORAC members only)

　　Flexible Spending Accounts

　　The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA.

　　Life Insurance

　　Voya is the County's life insurance provider. We offer the following products through Voya:

　　Basic Accidental Death and Dismemberment

　　Basic Term Life

　　Optional Accidental Death and Dismemberment plans

　　Optional Dependent Term Life

　　Optional Term Life

　　Dental & Vision Insurance

　　Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Delta Dental is the dental provider offered through Nevada County and VSP Vision Care is our vision care provider.

　　Retirement

　　The County is a member of the CalPERS retirement system and provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions.

　　CalPERS Miscellaneous Tiers:

　　Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55

　　Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60

　　Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62

　　CalPERS Safety tiers:

　　Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50.

　　Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55.

　　Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57.

　　We encourage you to visit the CalPERS home page,www.calpers.ca.gov, to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you.

　　NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

　　Any information on this page or documents and links are subject to change without notice.

　　Nevada County Human Resources Department

　　950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2

　　[email protected]

　　www.nevadacountyca.gov

　　01

　　Which of the following best describes your highest level of education? Please note that failure to attach college level transcripts (unofficial are acceptable) or degree will result in disqualification.

　　Did not receive a High School Diploma or GED

　　High School Diploma or GED

　　0-29 college units

　　30-59 college units

　　60-120 college units

　　Associates Degree

　　Bachelor's Degree

　　Master's Degree

　　02

　　Please let us know the major subject area of your college education.

　　Business Administration

　　Economics

　　Finance or Accounting

　　Political Science

　　Public Administration

　　Other Related Field

　　Not Applicable - No Degree

　　03

　　If you selected "Other Related Field", please tell us the subject area of your college education.

　　04

　　How many years of experience do you have in performing office management, administrative analysis, personnel management, budgetary analysis, and/or accounting?

　　No experience

　　Less than one year

　　1 year to less than 2 years

　　2 years to less than 3 years

　　3 years to less than 4 years

　　4 years to less than 5 years

　　5 years or more

　　05

　　How many years of responsible administrative experience do you have at a level equivalent to the Nevada County classification of an Administrative Assistant I? See job spec here: https://www.governmentjobs.com/careers/mynevadacounty/classspecs/1070416?keywords=administrative%20assistant%20i&pagetype=classSpecifications

　　None

　　1 year to less than 2 years

　　2 years to less than 3 years

　　3 years to less than 4 years

　　4 or more years

　　06

　　Which of the following best describes your knowledge and abilities with Microsoft Office (Excel, Word, PowerPoint, and/or Teams)?

　　I have not had education, training, or experience in performing this task.

　　I have had education or training in how to perform this task but have not yet performed it on the job.

　　I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

　　I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.

　　I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist or train them in doing this task because of my expertise.

　　07

　　The Administrative Assistant II spends time and the time of others on what's important; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks and creates focus. Please tell us about your experience in priority setting.

　　I have not had education, training, or experience in performing this task.

　　I have had education or training in how to perform this task but have not yet performed it on the job.

　　I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

　　I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.

　　I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist or train them in doing this task because of my expertise.

　　08

　　The Administrative Assistant II is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect. Please describe your experience in providing excellent customer service.

　　I have not had education, training, or experience in performing this task.

　　I have had education or training in how to perform this task but have not yet performed it on the job.

　　I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

　　I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.

　　I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist or train them in doing this task because of my expertise.

　　09

　　Please describe your experience and comfort level in performing accounting, accounts payable, and budget activities.

　　10

　　As part of our support network, this individual will field a variety of requests throughout the work day and operate with both regular interruptions and competing priorities. Describe a similar situation when you worked in such conditions, and how you felt about it.

　　Required Question

　　Agency

　　County of Nevada

　　Address

　　950 Maidu Avenue

　　Nevada City, California, 95959

　　Phone

　　530 265 7010

　　Website

　　https://www.nevadacountyca.gov/

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