Administrative Assistant Corporate Real Estate(CRE) Land Acquisition strives to prudently and efficiently acquire legally defendable land and land rights in support of operational needs while maintaining the highest standards of customer service. This individual will report to the Grid Investment Supervisor and support CRE Land Acquisition in various aspects of invoice reconciliation, scheduling of meetings, onboarding supplemental workers, distribution of 1099’s, communication with internal customers, checkbook distribution, and timekeeping. This position will be in Birmingham, AL. Duties include but are not limited to the following:

　　JOB DUTIES & RESPONSIBILITIES:

　　· Handling invoice reconciliation and ensuring that the proper supporting documentation is provided, including creating PO revisions and processing invoice holds and communications with contract administrators.

　　· Assist with the onboarding of undergrounding distribution support and Land Acquisition supplemental workers.

　　· Provide support for administrative activities associated with projects: scanning and entry of documentation into CRE software (RMS), closing of Fee land files, mailing certified letters, and sending information to the Record Center.

　　· Coordinate the distribution of 1099’s to those landowners that received payment for land rights.

　　· Assist with the communication of CRE information to our internal customers.

　　· Calendar management, assistance with time keeping, and other administrative support.

　　· Scheduling and setting up meetings and lunches.

　　· Order office supplies, distribute mail, and support the overall needs of the floor.

　　· Proactively assist other administrative assistants as needed, coordinate coverage, and provide backup as needed.

　　· Maintain orderly and organized files, including adherence to retention schedule and archiving of departmental files.

　　Preferred Experience:

　　· Experience in invoice processing.

　　· Experience with Accounting software - Oracle is a plus.

　　· Experience in Timekeeping is a plus.

　　· Experience working with and/or within the Utility, Power, or Energy Industry is a plus.

　　· Experience working in a fast-paced environment.

　　Knowledge, Skills & Abilities:

　　· Microsoft Office suite (Outlook, Word, Excel, PowerPoint).

　　· Advanced Level in Excel desired (including creating pivot tables, reports, etc.).\

　　· Enterprise Solutions (Maximo, MRS, Oracle) desired.

　　· Accounting/Auditing knowledge and skills.

　　· Analytical skills (Continuous Improvement/Process Improvement).

　　About Actalent

　　Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

　　Diversity, Equity & Inclusion

　　At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

　　Hiring diverse talent

　　Maintaining an inclusive environment through persistent self-reflection

　　Building a culture of care, engagement, and recognition with clear outcomes

　　Ensuring growth opportunities for our people

　　The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

　　If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.