Description We are offering a contract to hire employment opportunity for an Administrative Assistant in Berkeley, California. This role is primarily centered in the coordination of marketing and sales activities, as well as providing front-office support. The successful candidate will be responsible for managing marketing materials, supporting team events, coordinating sales activities, and overseeing daily office operations.

Responsibilities:

• Oversee and manage the production and inventory of marketing materials, including sourcing vendors, coordinating design resources, and handling custom requests.

• Provide support for marketing events and customer launches, including managing PR kit sending and materials, tracking inventory, and providing customer service.

• Coordinate needs for the sales team with internal and external resources, including managing customer service and creating materials for customer requests and events.

• Assist in the preparation and execution of events, including support for pitches and on-site customer launches.

• Oversee the daily work activities of the office, including support to visitors, receiving deliveries, and managing opening and closing tasks.

• Oversee purchasing of office and cleaning supplies, manage snack program and weekly lunches as well as supplies inventory.

• Utilize various software programs such as Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for data entry, email correspondence, answering inbound and outbound calls, and scheduling appointments. Requirements • Proficient in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint, and Outlook.

• Experience in answering inbound and outbound calls.

• Exceptional customer service skills.

• Proven ability to manage data entry tasks effectively.

• Familiarity with email correspondence and its best practices.

• Excellent organizational skills, with the ability to schedule appointments and manage calendars.

• Strong communication skills, both written and verbal.

• Ability to work collaboratively within a team as well as independently.

• Proactive problem-solving capabilities.

• Strong attention to detail and accuracy in all work.

• Ability to handle confidential information with discretion.

• Proven ability to prioritize and manage multiple tasks simultaneously.

• Flexibility to adapt to changing priorities and requirements.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use .