Description

　　EwingCole's New York Office is a thriving hub of diverse professionals dedicated to innovative healthcare design. As our team continues to expand, we are currently seeking an Administrative Assistant. The ideal candidate for this position is adaptable, customer service-oriented, and thrives in a dynamic environment.

　　The Administrative Assistant provides high level and quality administrative support to discipline and professional team members. Prepare Word and PowerPoint presentations along with other business documents. The Administrative Assistant prepares correspondence, minutes, memos, and reports. This position also maintains calendars, schedules appointments, and coordinates meetings; including catering needs and travel arrangements. The Administrative Assistant also provides relief support as needed for reception and other administrative staff.

　　Essential Functions:

　　Maintain daily schedules including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings.Coordinate travel schedules, preparing a detailed itinerary prior to departure, as needed.Prepare and submit accurate expense reports for leaders and reconcile statements, as requested.Serve as a central point of contact for team administrative inquiries.Compose business documents, primarily using Microsoft Office applications.Represent the organization and leaders to internal and external parties as required.Assist with other duties such as file maintenance, photocopying, scanning, mailings, trouble shooting, and meeting planning.Handle calls for the senior leaders, working with other support staff to ensure phone coverage during periods of absence.Support other colleagues when possible, providing timely answers to requests.Assist with office management duties as needed.Requirements

　　Associate's degreeFive years' administrative experience, preferably in an architectural or engineering environmentMinimum intermediate skills Microsoft Office SuiteMust be able to anticipate problems and use sound judgments and tact in handling confidential mattersMust have excellent organizational skills, demonstrated initiative, attention to detail, strong written and verbal skills, and a professional mannerHigh level of independence, decision making, dependability, flexibility, and accuracyAbility to manage multiple workflows, balance competing priorities and meet deadlines in a fast-paced environmentMust have intellectual curiosity and desire to learnComfortable performing Internet research, Photo Editing, Scanning, and File conversionMicrosoft Project experienceDatabase and CRM experienceEwingCole is an Equal Opportunity Employer, M/F/Disability/Veteran

　　Minimum Salary: 55000.00Maximum Salary: 70000.00Salary Unit: Yearly