At APTIM, we come to work each day knowing that we are making an impact on the world. Our work spans from safeguarding and maintaining critical infrastructure to helping communities recover from natural disasters, from empowering our armed forces and first responders to reducing carbon and energy use, and from making cities more resilient against the threats of climate change to restoring contaminated ecological systems.

　　Job Overview:

　　The Program Management/Construction Management Group of APTIM is seeking an Administrative Assistant to join an existing project team that is managing a major construction management program in New York City for a governmental agency client. The Administrative Assistant will provide entry level administrative support by data entry into computer data-base systems, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, maintaining and filing of project records, arranging conference calls, and scheduling meetings. The ideal candidate would be able to work under tight deadlines on multiple assignments, as well as be able to collaborate and work efficiently with other team members. We interface with our Client on a daily basis; therefore we need someone who is professional, courteous, and be able to work within a dynamic office atmosphere. The Administrative Assistant's roles and responsibilities would continue to expand based on the project and Client's needs.

　　What you can expect from APTIM:

　　Work that is worthy of your time and talent

　　Respect and flexibility to live a full life at work and at home

　　Dogged determination to deliver for our clients and communities

　　A voice in making our company better

　　Investment into your personal and professional development

　　Key Responsibilities/Accountabilities:

　　The Administrative Assistant position with our team will be responsible for various administrative duties supporting multiple projects at the Client's site where we work directly. Those tasks include: all clerical needs, data-base entry, expense report submittals, invoice preparation and support.

　　Attend meetings in order to record minutes.

　　Conduct research, compile data, and prepare papers.

　　Coordinate and direct office services, such as records maintenance, data entry, and computer spreadsheet generation.

　　File and retrieve project documents, records, and reports.

　　Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

　　Prepare agendas and make arrangements for committee, board, and other meetings.

　　Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.

　　Prepare responses to correspondence containing routine inquiries.

　　Works with moderate supervision/ guidance; accountable for individual results and impact on team.

　　Applies basic technical skills and knowledge to complete assigned work. Responds to standard requests from internal or external customers.

　　Solves routine problems by following defined procedures.

　　Manages own time to meet deadlines set by others.

　　Works with others as part of a team

　　Basic Qualifications:

　　0-5+ years of relevant Administrative experience

　　Proficiency in Microsoft Office Suite.

　　Proofreading and editing skills.

　　Strong communication and customer service skills required

　　New York CIty Housing Authority resident

　　Desired/Preferred Qualifications:

　　HIgh School Diploma preferred

　　Strong skills in the Microsoft Program Suite are preferred, especially Excel.

　　Previous experience in an engineering environment is preferable.

　　#LI-Onsite

　　Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

　　Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may make their request known by e-mailing [email protected] or calling 855.343.5600 for assistance.