MKS Instruments is a global provider of instruments, subsystems and process control solutions that measure, monitor, deliver, analyze, power and control critical parameters of advanced manufacturing processes to improve process performance and productivity for our customers. Additional information can be found at www.mks.com (http://www.mksinst.com) .

　　We are looking for an exceptional Administrative Assistant who can…

　　Support the Vice President & General Manager of the Plasma, Reactive Gas, and Controls Business units, and extended leadership team with key projects including, All Hands and Skip Level meeting scheduling, customer meetings, projects, calendars, meeting schedule coordination, travel scheduling, expense reports, MKS internal technical event support, coordinate activities between departments and outside parties, and catering for onsite events and meetings

　　Provide administrative, analytical, and specialized support including problem solving, compiling, and analyzing data and creating reports and recommendations

　　Coordinate onsite executive and customer visits

　　Compiling meeting notes and distribution to the team

　　Maintain and update documents, such as organizational charts, and policies

　　Draft and distribute Business Unit announcements with personal discernment and discretion

　　Support IT & Business Units with program rollouts

　　Schedule, maintain calendar (invites), and proactively ensure presenters are ready for meetings and MKS Technical webinars

　　Generate purchase orders in Oracle, follow up on invoicing approvals/payments for purchase orders, and maintain proficiency within the Business Unit

　　Monitor Social Media posts and highlight to leaders when products or announcements from Business Unit are posted

　　Maintain employee office/cube assignments, help with new hires cube/office setup

　　Manage conference rooms ensuring they are cleaned and equipment is in working order

　　Drive onsite IT to resolve issues, including creating and monitoring open tickets

　　General site support including ordering and management of office supplies, and dispersing mail to employees

　　What will you bring to the team, along with your creativity, prioritizing skills and personal discernment, is your…

　　Skills and expertise in MS Office Suite- Outlook, Teams, Excel, Word

　　Strong organizational, note taking, communication, analytical, and problem solving skills

　　Proficiency in Oracle purchase order creation and process

　　High School Diploma and preferably AA

　　6+ years minimum of experience

　　MKS is an equal opportunity employer, including disability, veteran status and all categories protected by law. Please review our EOE statements for additional details. Currently, MKS is only hiring candidates who reside in states in which we are already registered to do business

　　#LI-AS1

　　manent residents (or, green card holders), individuals granted asylum, and individuals admitted as refugees.

　　Globally, our policy is to recruit individuals from wide and diverse backgrounds. However, certain positions require access to controlled goods and technologies subject to the International Traffic in Arms Regulations (ITAR) or Export Administration Regulations (EAR). Applicants for these positions may need to be “U.S. persons.” “U.S. persons” are generally defined as U.S. citizens, noncitizen nationals, lawful permanent residents (or, green card holders), individuals granted asylum, and individuals admitted as refugees.

　　MKS Instruments, Inc. and its affiliates and subsidiaries (“MKS”) is an affirmative action and equal opportunity employer: diverse candidates are encouraged to apply. We win as a team and are committed to recruiting and hiring qualified applicants regardless of race, color, national origin, sex (including pregnancy and pregnancy-related conditions), religion, age, ancestry, physical or mental disability or handicap, marital status, membership in the uniformed services, veteran status, sexual orientation, gender identity or expression, genetic information, or any other category protected by applicable law. Hiring decisions are based on merit, qualifications and business needs. We conduct background checks and drug screens, in accordance with applicable law and company policies.

　　MKS is committed to working with and providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation during the application or interview process due to a disability, please contact us at: [email protected] .

　　If applying for a specific job, please include the requisition number (ex: RXXXX), the title and location of the role

　　Work, job, career.Similar words that can have very different meanings when you join the right company with outstanding people.And that company is MKS Instruments. Our vision is to enable the technologies that transform our world. Our people are the reason we continue to be one of the fastest-growing companies, - an innovation leader and trusted partner pushing the boundaries of possibility.

　　Consider us if you are seeking a place to learn, grow and be a part of the next generation of technical expansion.

　　So are we at MKS. Our collective curiosity drives us to be an innovation leader in many industries. Our products drive technology advancements across a wide range of applications such as 5G, augmented/virtual reality, autonomous vehicles, clean drinking water and space exploration. We are a team of collaborators who value fresh thinking and believe in mutual respect, constructive candor, diversity and inclusion. As a valued and trusted partner to our customers, we are continually pushing the boundaries of possibility. We believe in creating technology that transforms our world and are looking for like-minded individuals to join our team. If this is appealing to you, we want to meet you.