Date Posted:01/03/2024Hiring Organization:Rose InternationalPosition Number:455982Job Title:Administrative AssistantJob Location:Indianapolis, IN, USA, 46204Employment Type:TemporaryEstimated Duration (In months):12Min Hourly Rate($):16.00Max Hourly Rate($):18.00Must Have Skills/Attributes:Administrative assistant, Calendar Management, MS Office, Scheduling, Verbal Communication, Written Communication

　　*Only those lawfully authorized to work in the designated country associated with the position will be considered.Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a clients business needs and requirements.*

　　(Hybrid - 3days in office - 2 days remote)Hours: 8:00 AM - 4:30 PM (Flexible start time - 7:00AM or 8:30 AM)

　　Organize and maintain calendar and schedule appointments for director and managing director of leadership development using Outlook.Under direction from the Director, assist with the Division II and Division III grant program.Organize and schedule all leadership development team meetings (weekly and monthly)Create and distribute weekly reports to staff and director of leadership development.Assist with planning of external programming including attending planning meetings and taking meeting notes.Assist with preparation of correspondences, presentations and documents including editing and styling documents following appropriate style.Provide prompt and professional communications with national office staff, membership and external stakeholders.Assist with planning meetings/programs (includes working in conjunction with Shorts Travel with site visits, hotel arrangements, rooming list, printing needs, program registration, materials, menus) and attend annually.Provide administrative assistance to department staff as needed.Mange supply list and pack pallets accordinglyAssist with on-site program operations as needed.

　　Position ExperienceProficiency in Microsoft Office applications including MS Word, Excel and Outlook.A self-starter and passion for supporting and serving others.

　　CompetenciesCommunicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.Plans and Aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders.Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations.Organization and Project Management- Coordinating and organizing tasks to complete a project from start to conclusion.

　　Benefits:For information and details on employment benefits offered with this position, please visithere{target="blank"}. Should you have any questions/concerns, please contact our HR Department via our securewebsite{target="blank"}.

　　California Pay Equity:For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' websitehere{target="_blank"}.

　　Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

　　If you need assistance in completing this applic tion, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise,please contact our HR Department{target="_blank"}.

　　Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).