Administrative Assistant

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　　Administrative Assistant

　　Salary

　　$20.00 Hourly

　　Location

　　Mount Laurel, NJ

　　Job Type

　　Part Time

　　Job Number

　　01142

　　Department

　　Workforce Development

　　Opening Date

　　01/11/2024

　　Description

　　Benefits

　　Questions

　　Description

　　Under the direction of the Workforce Division's Director of Adult Basic Education the Administrative Assistant is primarily responsible for providing overall office and administrative support to the Educational Services Division of the Workforce Division maintaining a system of office procedures designed to promote efficient operation of the Burlington County Consortium and assist with State required data entry, marketing, registration of scheduling, class logistics, reporting and event staffing.

　　This position is grant funded through 6/30/2024. Position is contingent on continuation of grant funding.

　　Specific Duties and Responsibilities

　　Scheduling and coordinating meetings, interviews, events and other similar activities

　　Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices

　　Coordinating between departments and operating units in resolving day-to-day administrative and operational problems

　　Serve as the main resource for the consortium partners to fulfill the Title II grant requirements.

　　Assist the Director with all paperwork in support of the Title II Grant

　　Coordinate the work activities of student workers

　　Assist the ABE counselor and students with the process of enrolling in post-secondary education and/or job training when necessary

　　Provide timely and courteous customer service for both internal and external customers

　　Maintain appropriate files in support of the department's programs

　　Assist with developing and distributing marketing materials

　　Maintain a variety of division records and create and distribute routine and special communications as required

　　Attend community events as a representative of the college

　　Perform other related duties as assigned

　　OVERALL PURPOSE AND RESPONSIBILITY:

　　The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College community.

　　Minimum Qualifications

　　Education Required:

　　High School Diploma or equivalent required. Associates Degree Preferred

　　Experience Required:

　　Minimum two (2) years of professional experience providing administrative support to ensure operation of an office, department or program.

　　Skills/Abilities /Knowledge /Other Requirements:

　　Exceptional interpersonal, organizational and communication skills

　　Technologically proficient in Microsoft Windows, Microsoft Office Suite (specifically: Word; Excel; and PowerPoint) and other database management software

　　Highly motivated, results-driven, innovative, and open to new ideas and/or projects

　　Self-starter who can work independently, as well as part of a team, with minimal supervision

　　Ability to prioritize projects and tasks

　　Ability to work a flexible work schedule including evenings and weekends

　　Possess a valid driver's license

　　Additional Information

　　INSTITUTIONAL EFFECTIVENESS:

　　Collaborates with department members and/or the Compliance, Assessment and Research team to support planning, assessment, data collection and reporting for continuous improvement of the college.

　　Employee Classification: Part-Time

　　NA

　　01

　　Do you have a high school diploma or equivalent?

　　Yes

　　No

　　02

　　Do you have a minimum of two (2) years of professional experience providing administrative support to ensure operation of an office, department or program?

　　Yes

　　No

　　Required Question

　　Agency

　　Rowan College at Burlington County

　　Address

　　900 College Circle Drive

　　Mount Laurel, New Jersey, 08054

　　Phone

　　856-222-9311 ext. 1584

　　Website

　　http://www.rcbc.edu