Administrative Assistant - 306077 & 306007

　　DESCRIPTION/RESPONSIBILITIES:Michael Baker International is seeking an Administrative Assistant in our Philadelphia, PA office.

　　RESPONSIBILITIESMeeting Coordination/Visitors (internal/external)* Welcome visitors/employees to the office, have them sign in* Give tour to employees visiting the office (kitchen, conference rooms, restrooms, etc.), give visitor badge for the day if needed, restroom codes* Set up employees in hotel office/cubicle space, send them printer and guest wi-fi info* Notify front desk of any visitors through online portal, send visitor office information email* Add/remove internal employees from office and building badge access through security/building management* Coordinate conference room reservations* Set up/clean up conference rooms for meetings

　　Onboarding/Offboarding* Set up new employee IT equipment and office supplies* Work with manager and put together onboarding schedule and Peer-to-Peer contact* Set up lunch reservations, pick up goodies for first day* Review onboarding paperwork* For offboarding, send IT equipment and badges to corporate office, clean up office/desk

　　Employee Engagement* Upload employee updates (awards, certifications, speaking, etc.), and community/social engagements to Blueprint and LinkedIn* Assist with planning and coordinating events

　　Purchasing/Expense Reports/Check Requests/Invoices* Inventory and order office supplies, snacks, beverages, PPE gear* Order catering as needed (All Hands, meetings, etc.)* Submit expense reports* Submit check requests, invoices, and new vendor forms to AP

　　Safety* AED coordinator, check defibulator and update safety report monthly* Check first aid supplies monthly and order supplies as needed* Practice quarterly fire drills with staff, fill out fire drill forms for building management* Update Emergency Action Plan on an annual basis

　　Miscellaneous* General clean up and organization of offices, cubicles, and common spaces (lobby, kitchen, printer/plotter room, storage closets, enclave, wellness room, etc.)* Be onpoint for any IT equipment/server room needs* Coordinate any maintenance or janitorial needs with building maintenance

　　PROFESSIONAL REQUIREMENTS* GED or High School diploma and 4+ years of related work experience.* A positive team first attitude, working towards the common goal of keeping our office a great place to work, and addressing items needed to make that happen.* Excellent communication skills for internal associates and external clients; prior experience in general office support including; organization, filing, maintenance of document library, etc.* Proficient with MS Office including preparation of spreadsheets in Excel, Word documents and PowerPoint presentations.* Strong English language skills, written and verbal, are essential to success in this role.

　　BENEFITSWe offer a comprehensive benefits package including:* Medical, dental, vision insurance* 401k Retirement Plan* Health Savings Account (HSA)* Flexible Spending Account (FSA)* Life, AD&D, short-term, and long-term disability* Professional and personal development* Generous paid time off

　　COMPENSATION"The approximate compensation range for this position is $58,895 to $62,000. This compensation range is a good faith estimate for the position at the time of posting.  Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location."We Make a Difference.

　　Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open posit on for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.

　　EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.