What You Will Do

　　The Institutional Quality and Performance Assurance Division office (IQPA-DO) is seeking an organized highly proficient, reliable, motivated, energetic, customer-focused individual to provide business and high-level administrative support to our dynamic division. You must be a pro-active problem-solver, able to anticipate challenges and obstacles and tactfully resolve them while providing professional administrative support to personnel across the Division. You should be able to work independently with minimal supervision, establish and balance priorities, be capable of handling personnel and sensitive matters with tact and discretion, and effectively communicate with all levels of staff.

　　This position will report to the Divisions' Staff Operations Manager and will join a highly functioning and supportive administrative team environment marked by close cooperation and adaptability. The selected candidate will support the Institutional Quality (IQ) group and the Performance Assurance (PA) group, or the Plutonium Institutional Quality (PIQ) group. The selected individual must have a willingness to provide support not only to their assigned group but where they are needed within the division. Job duties include, though are not limited to managing calendars, correspondence, documents, records, on-off boarding of staff, and signature items for group leadership. Other duties include travel arrangements and coordinate reimbursements, serve as timekeeper, Designated Procurement Representative (DPR), Purchase Card holder, Organizational Computer Security Representative (OCSR), and Apollo Badge Reader custodian. Execute complex administrative functions, activities, and great customer service attitude.

　　This position is fully on-site in Los Alamos, New Mexico.

　　What You Need

　　Minimum Job Requirements:

　　Administrative Support

　　Advanced-level experience providing high-level administrative support in a busy office environment requiring complex calendar management, domestic and foreign travel, procurement, meeting scheduling/logistics, visitor processing, accurate data entry and tracking, and time keeping. Experience with solving problems, developing and implementing solutions, and innovating business practices to ensure customer satisfaction at all levels.

　　Organization and Time Management

　　Experience organizing, prioritizing, managing, and following through to completion on multiple assigned tasks in a demanding and fluid work environment. Demonstrated record of dependability, availability, attendance, and punctuality.

　　Business Systems

　　Demonstrated knowledge and experience with Webex, Microsoft Teams, Google Docs, Microsoft Office Suite (particularly with Outlook, Excel, PowerPoint, and Word). Ability to independently interpret data and information to produce professional Word documents, Excel spreadsheets, and PowerPoint presentations.

　　Communication

　　Excellent interpersonal, verbal and written communication skills while interacting effectively with people throughout the organization hierarchy and in partnership with internal support organizations. Experience with proofreading, grammar, spelling, punctuation with a high level of accuracy and attention to detail.

　　Personal Leadership

　　Demonstrated ability to calmly manage interruptions and changing priorities; to complete assignments with or without established procedures; and be available and dependable. Utilization of tact, diplomacy and discretion in dealing with sensitive and confidential information. Taking the initiative to learn, find solution and offer proactive support.

　　Clearance

　　Applicants must currently hold, or can obtain a Q clearance, which normally requires U.S. citizenship.

　　Education/Experience: Position requires a High School Diploma and 3 years related experience; or, an equivalent combination of education and experience directly related to the occupation.

　　Desired Qualifications:

　　Business Systems

　　Proficiency in multiple Laboratory-wide business systems, iProcurement/Ariba, Concur, UTrain, and computer software applications (e.g., Microsoft PowerPoint and SharePoint). Thorough and in-depth understanding of Laboratory structure, operations, and policies and procedures. Experience serving as a Professional Buyer or designated procurement representative (DPR).

　　LANL Experience

　　Knowledge of the laboratory mission and how ALDESHQ supports the mission and knowledge of Laboratory structure and administrative policies and procedures.

　　Certifications

　　Professional Administrative Certifications, Microsoft Excel Certifications, Records Management Certifications, any Lean Six Sigma (LSS) or 5S+ Safety Certifications.

　　Essential Job Functions (can perform with or without reasonable accommodation): Sitting, Climbing stairs, Bending, Stooping, Crouching, Kneeling, Twisting the trunk or back, Lifting 30+ pounds, Carrying 1-5 pounds

　　Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

　　Position Commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

　　Notes to Applicants:

　　For Full Consideration: Applicants are to include a comprehensive cover letter addressing how they meet the required and desired skills to be considered for an interview.

　　This job posting will close on Monday, February 26th, 2024 .

　　Where You Will Work

　　Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

　　PPO or High Deductible medical insurance with the same large nationwide network

　　Dental and vision insurance

　　Free basic life and disability insurance

　　Paid childbirth and parental leave

　　Award-winning 401(k) (6% matching plus 3.5% annually)

　　Learning opportunities and tuition assistance

　　Flexible schedules and time off (PTO and holidays)

　　Onsite gyms and wellness programs

　　Extensive relocation packages (outside a 50 mile radius)

　　Additional Details

　　Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

　　Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

　　*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

　　New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

　　Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

　　Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy P701 for applicant eligibility requirements.

　　Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to [email protected] or call 1-505-665-4444 option 1.