Administrative Assistant 2

　　Posting Begin Date: 2024/01/22

　　Posting End Date: 2024/02/05

　　Category: Agriculture

　　Sub Category: Natural Resources

　　Work Type: Full Time

　　Location: Boise, ID, United States

　　Minimum Salary: 18.03

　　Maximum Salary: 18.03

　　Pay Rate Type: Hourly

　　Description

　　Description

　　"Serving consumers and agriculture by safeguarding the public, plants, animals and the environment through promotion, education and regulation."

　　The Idaho State Department of Agriculture is currently recruiting for an Administrative Assistant 2 in the in the Animal Industries Division.

　　This posting will close on 2/5/2024 at 11:59 p.m.

　　Example of Duties

　　Division Support

　　· Provide administrative support to the dairy bureau management staff which entails typing correspondence, assembling reports, compiling information for speeches and conferences, making travel arrangements, scheduling calendars for management staff, and any other tasks assigned

　　· Assure Bureau’s compliance with timelines

　　· Review operational efficiency and recommend and implement improvements

　　· Coordinate cross-divisional administrative activities

　　Employee Supervision

　　· Manage and provide oversight & guidance for all TRS1 activities

　　· Hire, train & supervise clerical support staff

　　Dairy Database

　　· Verify accuracy of data entry of all inspections, test results and reports

　　· Verify and distribute quarterly roll-out of dairy PMO reclassifications

　　· Oversee the transition to the new dairy database

　　· Serve as a liaison between programmers and field staff

　　Licensing

　　· Oversee applications and renewals of all dairy licenses received and processed by TRS1

　　Fiscal

　　· Maintain equipment inventory and order equipment & trucks for dairy bureau

　　· Receive, verify and process payments

　　· Maintain budget documents and capital outlay for division

　　· Review and maintain WEX

　　· Process and verify all travel express vouchers & payments

　　USDA & FDA functions

　　· Process USDA certificates and billing (butter grading/environmental sampling/plant inspections)

　　· Process and maintain BTU plant and BTU farm documents

　　· Review and forward dairy plant test results

　　· Maintain and review bulk hauler licensing records

　　Public Records

　　· Process and compile all dairy related public records requests

　　Minimum Qualifications

　　These qualifications are mandatory requirements.

　　Good knowledge of:

　　· O ffice support functions including word processing, filing, composing a variety of business documents and reception;

　　· R esearching, compiling, and summarizing data for reports.

　　Experience:

　　· interpreting, applying and explaining complex information such as regulations, policies or services;

　　· independently solving problems/performing liaison activities in a work setting;

　　· coordinating activities requiring complex arrangements.

　　Specialty Areas: These qualifications are mandatory requirements for this recruitment.

　　· Experience using Microsoft Word, Outlook and Excel.

　　Supplemental Information

　　Desirable Area: This qualification is not required; however, if you have the related background, it may increase your score.

　　· Some knowledge of supervisory practices

　　· Experience with computerized records systems.

　　Temporary appointments from this announcement, serving at least one thousand forty (1,040) hours of continuous service, may be hired as an entrance probationary employee without further examination for the same classification and location as announced.

　　Candidates who reach the final hiring stage will be required to participate in a criminal background check. Having a criminal record will not automatically eliminate applicants from consideration but may be considered as part of the hiring process.

　　Thank you for your interest in the Department of Agriculture!

　　If you have questions,

　　please contact us at:

　　[email protected] or at (208) 332-8520

　　The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

　　The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected] .

　　Preference may be given to veterans who qualify under state and federal laws and regulations.

　　BEST RETIREMENT AVAILABLE IN THE NATION

　　We have one of the Nation's best state retirement systems (https://www.persi.idaho.gov/members-1) (PERSI) that offers a lifetime benefit.

　　EXCELLENT BENEFITS

　　· Excellent medical, dental and vision (https://ogi.idaho.gov/benefits-plans/) insurance-employee only coverage for PPO $65/month for medical and vision & $11.00/month for dental

　　· generous vacation and sick leave accrual beginning as soon as you start

　　· 11 paid holidays a year

　　· paid parental leave

　　· multiple savings plans, optional 401K, and optional 457

　　· basic life insurance for employee and family

　　employee covered at one times their annual salary

　　spouse covered at $10,000

　　child covered at $5,000

　　· wellness programs

　　· ongoing training opportunities

　　· an opportunity for student loan forgiveness (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service)

　　· and more!

　　Benefits

　　https://dhr.idaho.gov/StateEmployees/Benefits.html

　　*Benefits may not be applicable for temporary or seasonal positions.

　　EEO/ADA/Veteran's Preference

　　The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

　　The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected] .

　　Preference may be given to veterans who qualify under state and federal laws and regulations.