Administrative Assistant 2

　　Requisition ID 2024-13796

　　Posting Date 19 hours ago (1/19/2024 11:38 PM)

　　Job Location(s) Bloomington IN United States

　　Position Type Full Time

　　Company Cook Inc - Bloomington

　　Category Administrative/Clerical

　　Overview

　　The Administrative Assistant 2 provides high-level administrative support for assigned executive area as well as back-up support for other administrative staff.

　　Responsibilities

　　Answer phones/screen calls and manage/maintain management calendars.Make travel arrangements for team.Arrange teleconference calls and webcasts.Compile numerical or statistical data.Schedule meetings or appointments/conference rooms.Write business correspondence.Maintain records, reports or files.Manage expense reporting for team.Attend meetings in order to record minutes when requested.Prepare reports, memos, letters and other documents, using word processing, spreadsheets, database, and/or presentation software.Compile, transcribe, and distribute minutes of meetings.Prepare agenda for visitors and coordinate travel.Prepare responses to correspondence containing routine inquiries.File and retrieve corporate documents, records and reports.Prepare agendas.Open, sort, distribute incoming correspondence, including faxes and email.Ability to maintain confidential information.Outside of normal business hours support required as needed for the assigned responsibility area (position comes with a company phone).Must maintain all training requirements for the position, while seeking out opportunities for continuous development and growth.Adhere to the Quality Management System and its processes to meet FDA 21 CFR 820, ISO 13485, and other applicable regulatory requirements.

　　Must work and interact effectively and professionally with and for others throughout various levels of the global organization.

　　Must strictly adhere to safety requirements.Maintain regular and punctual attendance.Must maintain company quality and quantity standards.Must have effective communication skills and ability to work in a collaborative and independent work situations and environments withminimal supervision.Ability to remain calm and receptive in fast paced situations.Qualifications

　　High school diploma or equivalent required.Previous office experience required.Associate's Degree in Business Administration or related field preferred.Extensive working knowledge of Microsoft Windows Office (ie Excel, PowerPoint and Word).Experience producing spreadsheets and other computer-generated data analysis reports.Proven ability to quickly learn new technical subject matter that may be unrelated to area of formal training.Experience performing multiple projects simultaneously with minimal direction/supervision.Physical Requirements:

　　Works under general office environmental conditions.Sitting for extended periods, utilizes close visual acuity for working with computers, etc.

　　Occasionally required to lift up to 50 lbs. from floor to waist to move tables, chairs for appropriate room set upOccasionally required to stand; walk and stoop, kneel or crouch

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　　"We are proud to be an equal employment opportunity employer for minorities, women, protected veterans, disabled individuals, and any other protected class."

　　Cook will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state/province and local law.

　　Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity