Admin Support Assistant 2

　　Date: Jan 19, 2024

　　Location:

　　KS, US

　　Company: Black & Veatch Family of Companies

　　At Black & Veatch, our employee-owners go beyond the project. For over a century, we have been breaking down social, economic and geographic barriers by making life's critical resources accessible to all. Working with us, you will help provide critical expertise as we, along with our valued clients, deliver solutions that positively impact communities around the world. Our professionals are our greatest asset, and we believe nothing is more important than the health, happiness and professional growth of our employee-owners. With a focus on flexible work-life balance options, an expanding and diverse workforce, and limitless career growth opportunities, we will give you our best to help yougive us your best, and together we can build a world of difference.

　　Req Id : 101945

　　Opportunity Type : Staff

　　Relocation eligible : No

　　Full time/Part time : Full-Time

　　Contract Hire Only for this Project : Yes

　　Job Summary

　　To provide support to one or more managers, but also provide support to a workgroup such as a department, division or regional office, under minimal supervision from a manager or director. Position requires proficiency in administrative assistant support role. Duties and tasks are often non-routine, requiring independent judgment and problem-solving. Possesses thorough knowledge of workgroup's policies and procedures, as well as general knowledge of company policies and processes. Has occasional contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

　　Key Responsibilities

　　Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar

　　Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager

　　Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents

　　Maintains manager's or work group's calendar

　　Organizes flow of administrative work through supervisor's office

　　Contributes to the development of other department or company initiatives

　　Liaises with Black and Veatch contingent coordinator and/or employment agency

　　Approves timesheets, checks agency invoice accuracy, codes Markview invoices, and reconciles overtime labor rate differences

　　Generates or distributes ad hoc reports using various business systems and databases

　　Orders office supplies

　　May coordinate completion of timesheets

　　Reviews and approves timesheets

　　May code, route, and track invoices

　　Creates expense reports

　　May review expense reports for compliance

　　May verify accuracy of invoices prior to approval

　　Generates simple documents, such as letters, memos, spreadsheets and presentations

　　Prepares files for archiving

　　Performs scanning and electronic filing

　　Answers phones

　　Greets and directs visitors

　　Assembles documents (reproduction and collation)

　　Performs word processing and data entry

　　Performs other general clerical duties as needed

　　Individual contributor with no subordinates

　　Preferred Qualifications

　　5+ years relevant experience preferred

　　High School Diploma or equivalent preferred

　　Preferred Skills:

　　Intermediate MS Word skills

　　Intermediate MS Office Excel and PowerPoint skills

　　Intermediate MS Outlook skills

　　Spelling and grammar skills

　　Concentration and cognitive skills

　　Initiative

　　Interpersonal skills

　　Attention to detail and reading comprehension

　　Communication skills, including verbal and written skills

　　Ethics and values

　　Integrity and trust

　　Ability to make decisions

　　Ability to prioritize

　　Problem-solving ability

　　Expense Reporting Systems (Creating)

　　Expense Reporting PoliciesandProcedures (Reviewing and approving)

　　Time Reporting PoliciesandProcedures

　　Time Reporting Systems

　　PeopleSoft andBlueprintBasic Users

　　Travel Systems

　　Telephony and Web conferencing

　　Electronic Repository Systems

　　Financial Information Systems

　　Minimum Qualifications

　　Intermediate spreadsheet skills and intermediate word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

　　Certifications

　　Work Environment/Physical Demands

　　Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

　　Competencies

　　Customer focus

　　Salary Plan

　　ADO: Administrative Services

　　Job Grade

　　005

　　Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

　　Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy. We offer professionals an array of health and welfare benefits that vary based on their geographic region and employment status. This may include health, life accident and disability insurances, paid time off, financial programs and more. Professionals may also be eligible for a performance-based bonus program.

　　By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.