Accounts Payable Administrator

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　　Date:Jan 18, 2024

　　Location: Muntinlupa City, National Capital Region (NCR), PH, 1781

　　Company: W. R. Grace & Co.

　　Job Description

　　This position is responsible for processing vendor invoices, customer refunds – including verification for accuracy of transactions and compliance with company policy, data entry in financial system and vendor inquiries, and ensure SOX compliance.

　　Key Responsibilities

　　Receives, reviews, and analyzes Non-ARIBA invoices sent by the vendor

　　Posts invoices such as Consignment, Freight, FI and Non-ARIBA Invoices in all regions within the agreed Service Level Agreement (SLAs).

　　Review and process invoices routed in work cycle by the AP Associate that needs further analysis due to discrepancy in PO and Invoice

　　Process urgent request from stakeholders and/or AP Manager / AP Supervisor

　　Provides quality resolutions and communicate issues encountered in non-complex vendor invoices such as Consignment, Freight, FI and Non ARIBA Invoices in all regions

　　Act as a back up in verifying invoices received and ensure accurate capturing of data from invoice to Readsoft Verify Module within the agreed Service Level Agreement (SLAs)

　　Contribute to ensuring that the team’s key performance metrics and targets are met.

　　Handle generating Accounts Payable reports from SAP

　　Act as a back up in processing invoices with special instruction/s.

　　Handle and perform analysis in issue raise related expense report

　　Review and ensure that employee profile are updated and accurate.

　　Review and process CPC exception requests, corporate card applications and Global termination report.

　　Provide monthly report in Concur, CITI VCA, Pcard and CCSR on a timely manner

　　Handling and resolving all Concur and travel and expense report related inquiries

　　Manage CPC Mailbox and ensure to provide quality resolution to all inquiries and issues are raised.

　　Required Qualifications

　　At least two to three years working experience in Accounts Payable

　　Knowledgeable in SAP – purchasing, materials management and reconciliation

　　Proficient in MS applications, including but not limited to Excel, Word and PowerPoint

　　Work experience in a multi-national and/or shared service companies (preferred)

　　Able to handle multiple tasks and follow detailed instructions with accuracy

　　Able to work flexible hours or shifting schedules as required by the business

　　Detail oriented and demonstrates ability to consistently meet targets and SLA

　　Results oriented; proactive and can work with minimal supervision

　　Strong interpersonal skills-ability to communicate to all levels in the organization and across functions

　　Inclination to a continuous improvement culture for the process

　　Benefits

　　Guaranteed 14th month Pay

　　Above-market Retirement Plan Design

　　LinkedIn Learning Access

　　Established Performance Incentive Program

　　HMO coverage for employees on day 1 (with pandemic coverage)

　　Free HMO coverage for up to 3 qualified dependents

　　Educational Assistance

　　Dignified Workplace Commitment: Grace is committed to providing a dignified and inclusive work environment for all employees and welcomes and encourages diversity. This means that all employees are entitled to be treated in a respectful , professional, and inclusive manner, regardless of gender, race, ethnicity, sexual orientation, disability, religion, or any other aspect of their identity.

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