" aria-level="2">Position Description

　　Small Business Liaison Officer, Supplier Diversity and Reporting Analyst (3A.24)

　　Location EGLIN AIR FORCE BASE, FL (ASUS)

　　Job Code 3A.24

　　Pay range $51,647 / $69,725 / $87,802

　　Apply Now (https://phg.tbe.taleo.net/phg01/ats/careers/v2/applyRequisition?org=ASWC&cws=52&rid=1936)

　　Through its wholly owned subsidiaries, American States Utility Services, Inc. contracts with the federal government to provide water and wastewater services that include operating, maintaining, renewing, replacing, and constructing new systems on military installations throughout the United States. The installations where we presently operate are home to nearly 350,000 military and civilian personnel and families.

　　We proudly deliver these vital services to military installations in Maryland, North Carolina, South Carolina, Texas (including southeastern New Mexico), Virginia, Florida, Kansas, and Massachusetts.

　　Serving those who serve®

　　United States Veterans, Reservists, National Guard Members, and Military Spouses encouraged to apply.

　　ACCOUNTABILITY:

　　As a skilled employee and responsible professional, the incumbent must work independently, exercise initiative and judgment in the performance of a broad range of responsibilities in an environment of routinely sensitive and confidential issues. Therefore, the employee must have strong organizational and interpersonal skills to deal effectively with all levels of ASUS, Inc. and its wholly-owned subsidiaries’ (hereinafter referred to as ‘the Company’) staff, management, visitors, subcontractors, vendors, and customers.

　　ESSENTIAL DUTIES AND RESPONSIBILITIES: Prepare, monitor and manage subcontractor, vendor and customer qualifications

　　Compile and prepare monthly, quarterly and annual Contract Reporting, and annual Small Business Reporting

　　Serve as liaison and interface with the Department of Commerce, Small Business Administration for the Company’s annual small business goals

　　Cooperates with, and provides assistance to local Small Business Administration (SBA) representatives for periodic reviews and opportunities for referrals and outreach programs

　　Maintains open communication with staff at the Company, its subsidiaries and the General Office

　　Monitors subcontractor qualification requirements for Federal Government and Local State Insurance requirements

　　Tracks all qualification items for expiration

　　Contacts subcontractor, vendor or customer representatives via fax, phone or e-mail and requests updated qualification-related items

　　Assembles updated file and submits for approval to external audit agencies

　　Assists in Annual updates to the corporate Commercial Small Business Plans

　　Participates in Small Business training periodically at each of the Company’s subsidiaries.

　　Assists Management in developing and promoting company policy statements that demonstrate the company’s support for awarding subcontracts to SB, SDB, VOSB, SDVOSB and Women-Owned Small Businesses (WOSB)

　　Develops and maintains a current Supplier Base in automated systems

　　Semi-Annual and Annual Small Business reporting in the e-SRS System and miscellaneous reporting as required by Customer

　　Performs Semi-Annual Federal reporting and filing for Third Party Large Business Contracts over $650K in the Small Business Reporting System (eSRS) and Transparency Act in Federal Funding Accountability and Transparency Act Subaward Reporting Process (FSRS)

　　Uploads approved Qualification files, Vendor Address Book, Customer Address Book and Credit Applications to ASUS Contracts shared network drive and to Company’s SharePoint site

　　Reviews Bonds and ensures they are saved in SharePoint. Rejects bonds that are not issued correctly and returns to the Subcontract Administrator, who works with the subcontractor on required corrections, and resubmits for approval

　　Extracts all Non-Disclosure Agreements (NDA) and uploads to the individual supplier file in SharePoint

　　Updates internal platforms (JDE, Pipeline Suite, and e-Builder) with all updated information and provides a copy of the approved file to the appropriate Subcontract Administrator

　　Tracks subcontractor/vendor Federal Debt on SAM at annual renewals

　　Ensures Conflict Mineral certifications are signed (via Profile Sheet) at annual renewals

　　Tracks HUBZone Addresses for every new Subcontractor (and Vendor if UEI# is provided)

　　Compiles and prepares all Contract Monthly and Quarterly Reporting

　　Compiles and prepares ad-hoc reporting as requested

　　Performs follow-up of unresponsive Qualification Updates to include e-mail and phone correspondence

　　Reviews Daily Stop Notice Qualification Report in JDE and performs any necessary maintenance

　　Adheres to the Company’s document retention policy and procedures, specifically as it relates to electronic/ scanned documents and file maintenance of original and inactive hard-copy qualification files

　　Performs set up of subcontractors, vendors and customers for each new awarded UP location

　　Provides on-site initial training classes and consultations for each new awarded UP location

　　Assists with the development of the Company’s small business outreach initiatives, conferences and workshops

　　Assists with and participates in some of the Company’s on-site manned booth at industry-related conferences, trade shows and summits

　　Identifies opportunities for process improvement, applying Continuous Improvement principles and concepts where appropriate

　　Performs other small business qualifications and reporting related duties as assigned and as required

　　Provides administrative support to management as assigned and as required

　　MINIMUM QUALIFICATIONS:

　　Bachelor’s degree in business administration, finance, accounting or closely related fieldOR four years of relevantwork experience

　　Basic understanding of insurance terminology and requirements as it applies to subcontractors and vendors is preferred

　　Expert understanding of Small Business terminology and guidelines, and familiarity with the Small Business Administration is preferred

　　Excellent communication (both oral and written) and analytical skills

　　Ability to work independently or as a team to resolve issues or identify plans of action

　　Proficient in use of modern computerized office equipment and programs

　　Experience with J.D. Edwards (JDE) is preferred

　　Experience with the most current version of Microsoft Office Professional and SharePoint is preferred

　　Supplier Diversity Certification is preferred

　　BENEFITS

　　Our Company supports our employees with rich benefit programs and resources to help them thrive today and prepare for tomorrow. Benefit options include medical, dental, and vision plans with the Company currently paying 85% of the monthly premium for employees and their eligible dependents. We also offer paid vacation and sick time and twelve Company paid holidays per year. To help our employees plan for the future, we offer both a 401(k) retirement plan as well as a Defined Contribution Profit Sharing retirement plan. Additional benefits include life, AD&D, and LTD insurance as well as health savings account and flexible spending plans.

　　COMPENSATION INFORMATION

　　The compensation range provided is in compliance with state specific laws. Multiple factors are used to determine the actual starting rate of pay for all of our positions, including specific skills, years of experience, education, certification(s), and other job related factors.

　　The responsibilities of this position will involve access to information that may be considered confidential, private and sensitive. Therefore, the individual filling this position will be required to both allow and pass a background check.

　　NOTE: Reasonable accommodations will be made to enable individuals with special needs to perform the essential functions.