Description

Our client is a trusted leader in the HVAC industry, offering top-notch heating, ventilation, and air conditioning services to both residential and commercial customers. Known for their exceptional service and team-oriented culture, they value professionalism and customer satisfaction above all.

We are seeking a friendly and organized Receptionist to be the first point of contact for customers and visitors at our client’s office. The ideal candidate will have excellent communication skills, a warm demeanor, and the ability to multitask in a fast-paced environment. This role is crucial in ensuring a positive customer experience and providing administrative support to the team.

Key Responsibilities

Customer Service:

Greet and welcome visitors in a professional and friendly manner.

Answer incoming calls, route them to the appropriate departments, and take messages as needed.

Assist customers with inquiries and provide accurate information about services.

Administrative Support:

Schedule appointments and coordinate with technicians and field staff.

Manage and maintain office calendars and schedules.

Handle incoming and outgoing mail, packages, and deliveries.

Office Management:

Keep the reception area and common office spaces neat and organized.

Monitor office supplies and coordinate orders as needed.

Recordkeeping:

Maintain accurate records of customer interactions and update databases.

Assist with filing, data entry, and other administrative tasks as assigned.

Requirements

Proven experience as a receptionist, front desk associate, or similar role.

Excellent communication and interpersonal skills.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment (e.g., phone systems, copiers).

Strong organizational skills and attention to detail.

Ability to multitask and work in a fast-paced environment.

Experience in the HVAC or trades industry (preferred but not required).

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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