Onsite Construction Project Administrative Assistant

　　De Soto, KS

　　Full Time

　　Office - Support

　　Mid Level

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　　P1 Construction, LLC., is seeking a  Construction Project Coordinator to work onsite at a large industrial construction project in De Soto, Kansas.

　　Join our P1 Team!

　　P1 Construction, LLC., has grown into a national construction and solutions provider. P1 is a specialty subcontractor providing HVAC, mechanical, electrical, plumbing, building technologies, controls, millwright, and architectural metal work across the U.S. But there’s so much more to P1’s broad spectrum single-source capabilities, including value-added services like virtual design and construction and multi-trade fabrication. When you work for P1 Construction, you'll be part of a culture that puts safety first, treats associates like family, and provides challenging work in a rewarding, energetic environment. P1 Construction takes pride in maintaining a high standard of excellence along with an ethical and friendly business culture.

　　P1 Construction, LLC. is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability. 

　　We offer a competitive compensation package.

　　Job Summary

　　This position is full-time on site clerical/administrative support of project management team.

　　This position is an important part of the project management teams to which he/she is assigned; he/she is a vital part of good information management for assigned projects.  Additionally, this position provides logistic support and coordination needed to plan and execute important meetings and conferences.

　　This position contributes to the success of the company by effectively and efficiently supporting project managers and, when required, other P1 leaders.

　　Responsibilities and Duties

　　Administration and Information Management

　　Requests, receives, prepares, edits, electronically stores in the project management software, and/or monitors basic project management correspondence such as:

　　Scope and bid letters

　　Addendums

　　Drawings and specifications

　　Submittals, to include maintaining a submittal log

　　Requests for Information (RFIs)

　　Architect’s Supplemental Instructions (ASIs) and Requests for Proposals (RFPs)

　　P1 Change Proposals

　　Close out documents to include operations and maintenance (O&M) manuals, warranty letters, and as-builts

　　Processes subcontracts and monitors subcontractor compliance such as certificates of insurance, bonds and executed copies.

　　Orders and produces copies of plans and specifications, as needed.

　　Saves copies of P1 Change Proposals in project management software and updates status.

　　Expeditiously processes contracts and change orders, when required.

　　Orders and submits certificates of insurance and bonds to customers, as needed.

　　Sends bid requests and gathers quotes from suppliers, as directed by the project manager.

　　Prepares committed cost reports as required by the project manager.

　　Prepares and assembles Operations and Maintenance (O&M) manuals.

　　Assists project managers with P1 processes and procedures.

　　Logistics Support and Coordination: Plans, coordinates, and supports meetings, training sessions, and conferences.

　　Compile payroll data such as hours worked and employee classification & identification number for time sheets and other records.

　　Transmit time sheet information to payroll system.

　　Post data to payroll records.

　　Reviews hours computed and correct errors to ensure accuracy of payroll.

　　Record changes such as positions, skill levels, pay, address, etc.

　　Qualifications and Skills

　　Education: High school diploma or GED equivalent required.  An Associate’s Degree is preferred but not required. 

　　Experience: At least 3 years of full-time administrative assistant related work experience is required. Previous construction industry experience is preferred but not required.

　　Computer Skills:  Accurate typing skills and proficient in using database, email, internet, spreadsheet, and word processing applications: specifically, Microsoft  products (Word, Excel, Outlook and Windows); willing to learn new software applications.

　　Customer Service: manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.

　　Communication: good verbal and written communication skills

　　Able to work in a fast paced environment while maintaining accuracy.

　　Fast and accurate data entry skills - very important.

　　Able to work independently and maintain confidentiality.

　　Excellent organizational skills and detail oriented.

　　Good reasoning ability and be able to quickly problem solve and resolve issues.

　　Must be able to satisfactorily pass a criminal background check and drug screen.

　　If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources: email [email protected] or call: 913-275-5694.

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