The Office Of Student Life Office Manager

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　　The Office Of Student Life Office Manager

　　Salary

　　$0.00 Annually

　　Location

　　Baton Rouge, LA

　　Job Type

　　Unclassified

　　Job Number

　　BRCC01242024OF-LP

　　Department

　　Baton Rouge Community College

　　Opening Date

　　01/24/2024

　　Closing Date

　　1/29/2024 11:59 PM Central

　　Supplemental Information

　　INTERNAL ONLY APPLY

　　Baton Rouge Community College (BRCC) seeks to fill the position of The Office of Student Life Office Manager. The Office of Student Life Office Manager is located in the Student Life Services Department. This is a full-time position.

　　REPORTS TO :

　　Director of Student Life

　　COMPENSATION:

　　Anticipated starting salary will be commensurate with education and work experience. For more information about Baton Rouge Community College (BRCC), visit http://www.mybrcc.edu/.

　　APPLICATION INSTRUCTIONS:

　　Applications for this position should include a cover letter, resume/CV, transcripts, and names of contact information for three (3) work-related references. These documents must be attached to your application to be considered.

　　Incomplete applications will not be considered

　　CONTACT INFORMATION:

　　Lisa Parker

　　Office of Human Resources

　　Baton Rouge Community College

　　201 Community College Drive

　　Baton Rouge, LA 70806

　　[email protected]

　　A criminal background check will be required of all selected applicants. An offer of employment is contingent upon passing a pre-employment background check.

　　This organization participates in the E-Verify program. For more information on E-Verify, please contact DHS at (888) 464-4218.

　　BRCC is proud to be an Equal Opportunity Employer. We promote diversity of thought, culture, and background, which connects the entire BRCC family. We don’t just accept difference – we celebrate it, we support it, and we thrive on it for the benefit of our employees, our students, and our institution.

　　Voluntary Self-Identification of Disability

　　As an executive branch state agency, the Baton Rouge Community College is required by La. R.S. 46:2597 to establish annual strategies and goals related to employment of individuals with disabilities. In order to effectively measure and report our progress to this end, La. R.S. 46:2597 requires us to ask employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five (5) years.

　　Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so (if applicable). Your answer will be maintained confidentially. Completing the form will not negatively impact you in any way. For more information about this form or the Americans with Disabilities Act, visit the Office of the State Americans with Disabilities Act (ADA) Coordinator’s website at https://www.doa.la.gov/doa/office-of-state-ada-coordinator/ .

　　Qualifications

　　Minimum Qualifications:

　　Required Education:

　　Bachelor's degree and/or associate degreeRequired Knowledge, Skills, & Abilities :

　　Ability to multi-task and deliver work product under tight deadlines.

　　Ability to maintain confidential student information.

　　Ability to collaborate with other professionals on projects and tasks.

　　Ability to represent the college in a professional manner.

　　Job Concepts

　　The Office of Student Life Office Manager is responsible for overseeing the administrative functions of the student life office while also managing the operations of the on-campus food pantry and clothes closet. This multifaceted role requires a dynamic individual with strong organizational, interpersonal, and leadership skills. The incumbent will play a crucial role in supporting student well-being through the coordination of campus resources, student engagement initiatives, and the provision of essential services like food and clothing assistance.

　　40% Administration

　　SGA/OSL Office

　　Monitors and maintains day-to-day operations of the Office of Student Life including responding to general inquires, greeting visitors, scheduling student workers/interns, implementing office workflow procedures, and other general office operations.

　　Screens and redirects, where appropriate inquiries to the Director of Student Life and Assistant Director for meetings or assistance. Works closely with administrative staff from the Division of Student Development and other college areas.

　　Coordinates routine college matters with departmental representatives. Responds directly to requests for information received from both internal and external sources.

　　The Store

　　Develop and implement policies and procedures for the food pantry's daily operations.

　　Ensure that the pantry operates efficiently and effectively to meet the needs of clients.

　　Oversee the acquisition, storage, and distribution of food donations.

　　Monitor inventory levels, track expiration dates, and manage rotation of stock.

　　Recruit, train, and supervise volunteers to assist in sorting, packing, and distributing food.

　　Schedule volunteer shifts to ensure adequate coverage during operating hours.

　　The Closet

　　Develop and implement policies and procedures for the clothes closet's daily operations.

　　Ensure the efficient and organized functioning of the clothing assistance program.

　　Oversee the acquisition, sorting, and distribution of clothing donations.

　　Maintain an organized inventory system and track the types and sizes of available clothing.

　　Recruit, train, and supervise volunteers to assist in sorting, organizing, and distributing clothing.

　　Schedule volunteer shifts to ensure adequate coverage during operating hours.

　　30% Fiscal Process Management

　　Manage office accounting operations, ensure college policies, business processes, administration, and financial management are followed.

　　Review and maintain all financial office accounts.

　　Assists the director and other staff members with best practices when making financial decisions, reviews and processes payments, maintains an accurate filing and record keeping system for all financial statements, transactions and documents.

　　25% SGA Event Coordination

　　Duties and responsibilities centers on planning and/or assisting with managing events of varying sizes and purposes for the campus community and stakeholders.

　　Assists with logistics and keeps expenditures within the allocated budget and ensures that the event itself is carried out smoothly.

　　Essential duties and responsibilities include but not limited to prepare and maintain a variety of requests, forms, and reports.

　　Maintains and enforces facility rules and regulations; reviews and prepares purchase requisitions and budgetary documents for the SGA events and programs, in both print and electronic forms.

　　Coordinates with all other administrative offices for the budgetary process.

　　Facilitates contract process for SGA events and programs; ensures delivery of goods and services with overall inventory maintenance (storage room upkeep).

　　5% Other duties as assigned

　　Benefits for unclassified employees are determined by the individual hiring authority.