Temp Funding Coordinator (Temporary Aide) - Hybrid Working Arrangements

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　　Temp Funding Coordinator (Temporary Aide) - Hybrid Working Arrangements

　　Salary

　　$69,240.00 - $94,152.00 Annually

　　Location

　　Denver Metro, CO

　　Job Type

　　Temporary (9 months or less)

　　Job Number

　　IHA 80076 01/10/2024

　　Department

　　Colorado Department of Human Services

　　Division

　　AS - Business Technology

　　Opening Date

　　01/18/2024

　　Closing Date

　　2/1/2024 11:59 PM Mountain

　　FLSA

　　Determined by Position

　　Primary Physical Work Address

　　1575 Sherman Street Denver, CO

　　FLSA Status

　　Non-Exempt; position is eligible for overtime compensation.

　　Description

　　Benefits

　　Questions

　　Department Information

　　This position is open to current Colorado residents only.

　　Please note: This recruitment may be used to fill multiple vacancies.

　　Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

　　Work Unit:

　　Administrative Solutions (AS) provides management and oversight for key administrative and technical services that enables CDHS to achieve its goals. It is responsible for a number of support functions to make our agency as efficient, effective, and impactful as possible. Administrative Solutions comprises Human Resources; Facilities Management; Audit; Business Innovation, Technology and Security; Emergency Management; Legal; and Leadership & Organizational Development.

　　Business Innovation, Technology, and Security (BITS) is responsible for managing the Department’s information technology (IT) providers, including relations with the Governor’s Office of Information Technology (OIT). The division serves as the main point of contact for departmental issues involving technology resources and needs and coordinates activities with CDHS’ program staff for IT support, operations, maintenance, modernization and implementation of new IT systems.

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　　CDHSCareers

　　Description of Job

　　Remote Work/Hybrid: In office 2 days a week, Remote 3 days a week

　　Summary of Responsibilities:

　　Performance Project Funding and Coordination:

　　Adhere to and improve the project funding process to better serve customers.

　　Coordinate and communicate all formal authorizations of work done by vendors. Prepare funding approvals with clear and accurate information on the source of funding, any terms and conditions for payment and any other information necessary to communicate the activity being authorized.

　　Project records are accurately maintained in the established funding tracking tools for all information related to funding, budget and invoicing. Notes are created on the project record to keep staff updated on funding related matters relevant to the project.

　　Processes related to project funding and invoicing are regularly reviewed to identify inefficiencies and potential improvements.

　　Identify and implement steps to improve communication with customer staff and project teams throughout the life of the project.

　　Maintain an accurate record of contractual pool approvals and balances.

　　Work with vendors to resolve discrepancies prior to invoicing.

　　Provide pool information and status to pool managers and management, upon request.

　　Meet with the vendor, as needed, to prepare accurate invoices for submission to the State. Invoices are reviewed and either approved or rejected within one week of receipt.

　　Budget Coordination:

　　Position provides general resource requesting and coordination for projects as needed.

　　Will need to manage competing priorities and stringent deadlines. Manage multiple tasks within deadlines and determine priority meanwhile interacting with all levels of management and across departments, vendors, customer agencies and organizational boundaries. This position manages the CBMS/PEAK budget (based on the Long Bill). The base budget of $20 million (as of FY23-24) designated to enhancements is managed primarily by this position.

　　Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

　　Bachelor's Degree in related field (e.g, Computer Science, Information Technology) AND one (1) year of professional experience in an occupational field related to the work assigned to the position

　　Please note: This experience must be clearly documented on your application and the supplemental questions must be answered.

　　Substitutions

　　Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.

　　Additional appropriate education will substitute for the experience requirement on a year-for-year basis

　　Preferred Qualifications:

　　Self-Starter abilities, proven indendependent work habits and decision making.

　　Preferrred Smartsheet experience

　　Preferred Colorado Benefit Management Systems experience

　　Preferred BA in Information Technology or Computer Science.

　　Experience in Health Facilities Data Analytics.

　　Experience in Healthcare Security and Privacy Compliance.

　　Strategic vision for technology integration.

　　Exceptional analytical and problem-solving skills.

　　Excellent communication and collaboration abilities.

　　Ability to manage and prioritize multiple project tasks in a high-pressure environment to meet deadlines.

　　Ability to work in an unstructured environment, effectively managing time, logical problem-solving and analytical skills with demonstrated attention to detail.

　　Exceptional leadership and communication skills to foster collaboration and engagement.

　　Proven track record in change management.

　　Ability to adapt to changing healthcare technology landscapes.

　　Experience successfully managing projects specifically adhering to strict timelines and budget constraints.

　　Specifically, preferred experience previously managing IT projects.

　　Strong interpersonal skills with the ability to effectively engage and communicate with diverse audiences, various levels of the organization, and individuals with different technical abilities.

　　Conditions of Employment:

　　A pre-employment background check will be conducted as part of the selection process (to include reference checks).

　　The position may be required to occasionally travel in-state to downtown Denver and to Statewide CDHS Health Facilities

　　Must be able to work remotely with technology capacity i.e. Office, reliable internet connection.

　　Follow the direction of CDHS leadership and Covid requirements that are subject to change

　　Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

　　Supplemental Information

　　Our Values:

　　We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .

　　Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

　　We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

　　Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

　　We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

　　Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

　　We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

　　ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAA Coordinator, Nancy Schmelzer, at [email protected] or call 1-800-929-0791.

　　THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER (https://cdhs.colorado.gov/information-for-job-applicants#eoe)

　　Toll Free Applicant Technical Support