Talent Acquisition - HR Coordinator Bloomington, MN, USA Req #565 Monday, January 8, 2024 PURPOSE: This position provides high-level administrative support to Human Resources and embodies the culture of Mall of America. ESSENTIAL DUTIES AND RESPONSIBILITIES: Assist team members with HR/MOA questions. Plans and coordinates all administrative activities for the HR leadership team. Full reception duties. Including check-in, reschedules and coordination of appointments. Tracks all new hires processes including new team member orientation. Handles day to day correspondence for the office including rejection e-mails, adverse decision letters, and positive drug test letters. Answers questions from applicants by phone, in person, or by e-mail in a professional and courteous manner. Ensures new hire paperwork and identification is compliant. Ensures completion of offer packets and new employee guidebooks in a timely manner Accepts appropriate documentation to complete section 2 of the eI-9 form and boards all new hires in the applicant tracking system. Responsible for processing changes in HRIS system such as but not limited to terminations, transfers, pay changes. Responsible for the organization of electronic file scanning by creating, scanning and maintaining all MOA team member documents. Submit HR invoices in Nexus for payment. Replenishes supplies from stockroom on an as needed basis. Reset passwords for employee self-service website and assist employees with using the site. Manage and track referral programs. Maintain job description spreadsheet and job description electronic filing. Manage MetroPass program by entering team member deductions, submit lost requests and distribute temporary and replacement passes. Manage and track tuition reimbursement program. Order flowers for funerals and team members who are ill. Complete internal and external employment verifications. Creates presentation decks using PowerPoint as assigned Complete adhoc projects as assigned. Check system benefit enrollments and complete reminder calls for new hires, rehires, ACA for Mall of America (and AD right now). Complete auditing of benefit billing reports for medical, dental, vision and life insurance. Perform other duties and projects as assigned. Regular, reliable and consistent attendance. PREFERRED SKILLS, KNOWLEDGE AND ABILITIES: High School Diploma or equivalent. 3+ years' previous experience in an administrative or HR position. Strong organizational skills, must be accurate and detailed oriented. Ability to work in a fast-paced environment. Strong knowledge of Microsoft Office, primarily Outlook, Word, Excel and PowerPoint. Proficient in HRIS operating system (ADP, Workday, UKG). Excellent interpersonal, communication and multi-tasking skills. Ability to adhere to and meet deadlines. Strong interpersonal (verbal and written) communication skills. Excellent team player and provide positive guest experience. Ability to work with sensitive information and maintain confidentiality. Ability to speak effectively in one-on-one and group situations. PHYSICAL JOB REQUIREMENTS: Sitting-Frequently Stand and move-Occasionally Perform repetitive motion (using keyboard)-Frequently Kneel and bend-Infrequently Reach at or above shoulder level-Infrequently Reach at or below shoulder level-Infrequently Lifting/carry up to 10 pounds-Infrequently Lift/Carry up to 30 pounds-Infrequently Stoop/Squat-Infrequently Handle larger items such as boxes or packages-Infrequently Other details Job Family MOA Pay Type Hourly Bloomington, MN, USA Share this job: *Mall of America is an EEO employer: women, minorities, the disabled and veterans are encouraged to apply.