Surgical Requester-CMH Central Supply

Department: Surgery Administration - CMH

Entity: Peoria Service Area

Job Category: Clerical/Admin

Employment Type: Full - Time

Job ID: 43774

Experience Required: 1 - 3 Years

Education Required: HS Diploma/GED

Shift: Day

Location: Peoria, IL

Usual Schedule: Monday-Friday: 6:30am-3:00pm

On Call Requirements: No

Work Location: Methodist Medical Center

Weekend Requirements: No

Holiday Requirements: No

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Position Summary:

This individual requisitions items for the Surgical department. These tend to be very high dollar items that require special attention to detail and precise adherence to process. This individual may assist with PAR maintenance in the OR, but will have a special focus on the higher value items. This is a Supply Chain department employee that is embedded in the OR and will be the contact for a wide variety of product and purchasing issues. They work very closely with Surgical department team members including Surgeons, OR leaders and vendors. They report directly to Supply Chain leaders who will provide guidance in using the ERP system and training regarding ordering processes. They will be given expectations with regard to following up on orders with buyers, distribution partners and vendors.

Qualifications:

EDUCATIONAL REQUIREMENTS H.S. Diploma/GED in Equivalent EXPERIENCE REQUIREMENTS Healthcare or inventory experience AndKnowledge of inventory/procurement systems AndComputer skills and experience with Microsoft Word, Excel, and/or Access ADDITIONAL REQUIREMENTS

Use of usual and customary equipment used to perform essential functions of the position.

Work may occasionally require travel to other Carle Health Peoria region facilities/hospitals.

Required to drive your own vehicle for business purposes.

SKILLS AND KNOWLEDGE Customer/Patient Focused Communication Skills Teamwork Computer Acumen Attention to Detail Organizational Skills

Essential Functions:

Requisitions

Requisitions include but are not limited to disposables, implants, grafts, tissues, consigned items (bill and replace), minor equipment, capital, DSBOs (Drop Ship Bill Onlys) and overnights.

When possible, routinely purchased items will be managed via the PAR system

DSBOs will be processed quickly and accurately. Communication with vendors and OR staff will be professional and will ensure all information is gathered and expectations are met.

Tissues will be ordered according to the established process

Follow up with buyers when product does not arrive as expected

Manage back orders by working with Surgery and the Buyer/VA team to identify acquire subs

Manage allocations by ensuring orders are placed and received regularly and product is not wasted

Vendor Relations

Liaison with contracting staff to ensure contracts are loaded and prices are accurate

Monitor vendors for adherence to policy including sign in, badge use and PPE

Consigned items will be established via formal agreement. Consigned inventory will be appropriate for the facility. It will be managed according to established procedures and the governing agreement.

Respond timely to vendor inquiries.

Maintain professional relationships so that they can partner with us in times of need

Recalls

Access the recall management system

Research and respond appropriately and timely

Value Analysis

Works with team to research and evaluate new products

Facilitate standardization efforts and contract compliance

Annual Inventory

Work with team to calculate the value of OR inventory

Identify consigned items and distinguish them from owned

Promote Savings and Prevent Waste

Monitor outdates and return or remove as needed

Avoid overstocking to prevent outdating and waste

Participate in savings projects related to product use, acquisition, and storage

Identify savings opportunities. Work with leadership to calculate and document savings

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: [email protected].

Effective September 20, 2021, the COVID 19 vaccine is required for all new Carle Health team members. Requests for medical or religious exemption will be permitted.