Strategic Initiatives Liaison

　　Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=530044&lJobSourceTypeID=796&sLanguage=en-us) Job no: 530044

　　Work type: Staff Full-Time

　　Location: Main Campus (Gainesville, FL)

　　Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support

　　Department: 33010000 - HP-OFFICE OF THE DEAN

　　Classification Title:

　　Administrative Spec II

　　Job Description:

　　This position directly supports the strategic initiatives and high-level responsibilities of the Associate Dean for Research (ADR), the Associate Dean for Educational Affairs (ADEA), and the overall efforts of the College of Public Health and Health Professions’ Dean’s Office. This is a highly professional position requiring routine contact with faculty and staff within the college, the broader university community (eg. president’s office, senior vice president’s office, the office of research, and other senior administrators), and external agencies. The incumbent in this position performs a broad range of responsibilities in support of the College and the Office of the Dean and as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues, and exercise independent and prudent judgement when completing the tasks and responsibilities associated with assigned duties.

　　The Strategic Initiatives Liaison (official University title: Administrative Specialist II) is a project manager for the Associate Dean for Research (ADR) and the Associate Dean for Educational Affairs (ADEA). The candidate will be responsible for overseeing complex recurring processes such as curriculum review and approval, submission and feedback related to pilot grants and research-related awards.

　　Steward Initiatives: Manages and/or provides direct high-level oversight to various ongoing initiatives. Creates and disseminates announcements, monitors for submissions, compiles applications/submissions, tracks submissions through department/college/university levels of review, communicates with the Associate Dean for Research (ADR)/Associate Dean for Educational Affairs (ADEA)-identified potential reviewers, provides selected reviewers with submitted materials to review, compiles/organizes reviews, and schedules follow-up meetings for ADR/ADEA or others as applicable. Facilitates information requests to departments, program directors, the graduate school, curriculum committee staff, and the professional curriculum committee; notifies appropriate individuals/units of status changes as requests make their way through the process.

　　Coordinate PHHP Days: Coordinates PHHP Days activities, in tandem with the College Event Coordinator. Solicits and manages submission of PHHP day abstracts and their reviews, organizes abstracts into themes, receives feedback from reviewers and facilitates return to PHHP days committee. Responsible for securing venue, organizing poster boards, soliciting, and scheduling volunteers, and organizing presenters. Works with PHHP Marketing and Communications (MarCom) team on advertisements for event, emails event reminders, ensures adequate advertising and visibility for event is in place. Is flexible and adaptive for various other duties that may require handling related to this important College-wide event.

　　Process Development: Develop timelines. Provide status updates on a regular basis. Serves as the primary conduit for the receipt and flow of information across various participants and stakeholders.

　　Steward Strategic Communications: Manages outgoing communications as needed and requested for the ADR and ADEA. Disseminates information/announcements. Stewards updates for websites and portals for the PHHP Office of Research, PHHP Curriculum Committee. Designs and deploys web portals/Qualtrics surveys for the various Office of Research and Education program elements.

　　Administrative Support: Provides administrative support to such as the College Research Committee meetings (1x per month), Executive Research Council meetings (1x per month), PHHP Curriculum Committee meetings, PHHP faculty academy 1:1 meetings between the ADR or ADEA and college faculty. and SBS meetings and events. Coordinates with College Administrative staff to help manage logistics for the PHHP Faculty Academy. Overall, this could include scheduling meetings, creating agendas, taking and disseminating minutes, creating action items, following up to close out topics as needed. Works with ADR administrative assistant on travel and other calendar elements for ADR when applicable.

　　Data Use in Support of Initiatives: Works with College and University entities – such as College Research Core, College MarCom team, PHHP Advancement, Human Resources, Division of Sponsored Programs etc. - as needed and directed in support of strategic initiatives as they relate to data and reports. This may include collecting/collating information, supplying data, running/requesting reports, and other duties as assigned. Assists with collecting information for the College Annual Report (PHHP Impact Report), reviewing drafts, and providing feedback.

　　Expected Salary:

　　$62,000 - $70,000 annually; commensurate based on qualifications and experience.

　　Minimum Requirements:

　　Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience.

　　Preferred Qualifications:

　　Project management experience.

　　Individual who is self-motivated and directed.

　　Ability to interact professionally with students, staff, faculty, and the public including alumni, parents of students, Legislators, Board of Governors, and others in a courteous and tactful manner.

　　Individual who recognizes the value of working collaboratively and can foster a positive team environment.

　　Skill in the preparation of correspondence and reports using a personal computer, as well as knowledge of effective office procedures.

　　Effective verbal and written communication skills.

　　Skill in the use of WordPress for website development and maintenance.

　　Ability to quickly prioritize and triage competing work demands, applying effective problem-solving and time-management techniques.

　　Working knowledge of University of Florida, State University System and government agencies, particularly as these relate to academic and student related personnel policies and procedures.

　　Special Instructions to Applicants:

　　Monday-Friday, 40 hours per week. Evening and/or weekend work beyond the scope of normal business hours may be occasionally needed to meet the demands of the position.

　　In order to be considered, you must upload your cover letter and resume.

　　Application must be submitted by 11:55 p.m. (ET) of the posting end date.

　　This position is time-limited.

　　If an accommodation is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 TDD. Hiring is contingent upon eligibility to work in the U.S. Searches are conducted according with Florida's Sunshine Law.

　　Health Assessment Required:No

　　Advertised: 22 Jan 2024 Eastern Standard Time

　　Applications close: 06 Feb 2024 Eastern Standard Time